Museum Membership and Special Events Manager

Wichita State University•Wichita, KS

61d•Onsite

About The Position

Where Art, Community, and Connection Meet Are you the kind of person who thrives on juggling details, building relationships, and creating experiences that bring people together? The Ulrich Museum of Art at Wichita State University is looking for a creative project manager and event planner extraordinaire to help us make every exhibition, fundraiser, and community gathering unforgettable. We need a creative visionary to manage the Museum's educational programs and events, oversee the membership database and engagement, and manage the Ulrich Museum store. This isn't a sit-behind-the-desk kind of role. You'll be at the center of it all - coordinating performances, booking artists, managing vendors, and making sure every event runs like a well-curated masterpiece. You'll also take the lead in donor and member engagement, helping connect the right people to the right projects and ensuring our supporters feel valued and inspired. Who We Want: You're organized to the core - the kind of person who can coordinate multiple events without missing a single detail. You have a knack for connecting with people - donors, artists, students, or community members - and making them feel part of something meaningful. You know your way around event logistics, thrive under pressure, and don't mind putting in some evenings or weekends when the big moments happen. If you're ready to make your mark and build something lasting - one event, one connection, one story at a time - we want to hear from you. Job Summary Manages the daily activities of museum membership and special events. Increases awareness of the museum and our mission through community outreach. Assists with fundraising for the museum. Coordinates and produces museum events, including public openings, sculpture dedications, and seasonal gatherings.

Requirements

Bachelor's degree in art or related field
Three (3) years of experience in museum, program sponsorship or related field, with one (1) year of experience in a supervisory role
Event and project management, membership/database management.
Experience in retail purchasing and merchandising setting, inventory & point of sale systems.
Comfortable with donor engagement and outreach.
Familiar with volunteers and interns.
Experience with Microsoft Excel and budgeting.
Very organized.

Nice To Haves

Knowledge of local vendors and suppliers a plus.
Experience in art/museums a plus.

Responsibilities

Oversees the daily operations of the museum student staff and volunteers, ensuring compliance with the University, state, and federal laws, policies, and regulations; manages student staff work allocation, evaluations and training.
Identifies and researches potential donors and connects donors to projects.
Manages and produces fundraising events.
Builds museum membership relations.
Designs member benefits and coordinates events.
Collaborates on the creation of promotional materials for fundraising and membership.
Solicits gift-in-kind contributions and sponsorships opportunities with businesses.
Research ideas, fundraising opportunities for future events and fundraising campaigns.
Develops, coordinates and executes event planning.
May coordinate all aspects of events to facilitate effective presentation of programs or events.
Assist with logistics for education events and public programs.
Manage the daily activities of museum membership and special events.
Oversee museum's membership database and manage mailing updates in mailing lists.
Increase awareness of the museum and our mission through community outreach.
Assists with fundraising for the museum.
Coordinates and produces museum events, including public openings, sculpture dedications, and seasonal gatherings.
Helps lead Ulrich Alliance volunteer board who assist with events and fundraising.
Manage the sales and inventory of Ulrich Museum store.