Municipal Contract Manager

City of Midland, TX•Midland, TX

54d

About The Position

Join the City of Midland as our Municipal Contract Manager and become the cornerstone of accountability and excellence in managing the city's vital contractual relationships. Reporting directly to the Chief of Staff in the City Manager's Office, you will play a critical role in ensuring all city contracts are meticulously managed, compliant, and aligned with the city's financial and operational objectives. You will be the trusted expert who oversees contract integrity across all departments, collaborates closely with Purchasing, Legal, and Finance, and holds vendors and partners accountable to their commitments. If you thrive in a fast-paced environment where your attention to detail, proactive approach, and strong communication skills directly impact city operations and public service, this is the perfect opportunity for you. Make a difference by safeguarding the city's interests and driving operational efficiency through exceptional contract management.

Requirements

Bachelor's degree in Business Administration, Public Administration, Law, Finance, or a related field required.
3+ years of experience in contract management, procurement, or legal/compliance roles.
Expertise in contract management principles, compliance, and enforcement.
Strong negotiation and conflict resolution skills to manage contract disputes effectively.
Highly organized with exceptional record-keeping and attention to detail.
Proven ability to hold vendors and contractors accountable while maintaining productive relationships.
Excellent communication and collaboration skills to work cross-functionally with city departments and external partners.
Proficiency in contract management software and Microsoft Office Suite.

Nice To Haves

Master of Business Administration or in progress strongly preferred.
Government contract experience (municipal, state, or federal) strongly preferred.

Responsibilities

Ensure strict adherence to contract terms, timelines, deliverables, and financial obligations.
Hold vendors, contractors, and internal stakeholders accountable for fulfilling their contractual commitments.
Conduct regular audits and reviews of contracts to identify potential risks, non-compliance, or performance issues.
Work with Legal to enforce penalties and corrective actions for breaches of contract.
Maintain a centralized contract database for citywide agreements, ensuring accessibility and accuracy.
Track expiration dates, renewal deadlines, financial obligations, and performance milestones for all contracts.
Ensure all contracts are properly documented, archived, and easily retrievable for auditing and reporting.
Coordinate with departments to streamline contract approval processes and ensure timely execution.
Serve as the primary point of contact for contract-related inquiries, negotiations, and dispute resolution.
Facilitate collaboration between city departments, vendors, and contractors to ensure mutual understanding and compliance.
Provide regular updates to department heads and city leadership on contract performance, risks, and key milestones.
Develop training and guidance for city staff on contract management best practices.
Ensure procurement contracts align with city policies and competitive bidding requirements.
Work alongside the City Attorney's office to review contracts, resolve disputes, and mitigate legal risks.
Monitor financial compliance, payment terms, and budget alignment for all contract expenditures.