Motor Pool Office Specialist
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About The Position
The Office Specialist at the University Motor Pool is responsible for supporting daily administrative and operational functions to ensure smooth and efficient motor pool services for university affiliates. This position plays a vital role in providing information and assistance to customers, maintaining office operations, coordinating vehicle rentals, and assisting with the logistics associated with fleet management and maintenance. The OS2 oversees office services and records processing for the motor pool. Reporting to the Motor Pool Manager, duties will include; answering phones and emails, ordering office supplies and equipment, administering and dispatching vehicle reservations, processing driver certifications, coordinating billing and verifying account information, and assisting with vehicle and building upkeep and repairs. It is expected that this position will exercise strong interpersonal skills to ensure the customer is informed on all aspects of their rental. This position must possess excellent written and oral communication skills and enjoy building a positive rapport with Motor Pool customers, vendors, and employees. The Office Specialists may oversee the work of other employees and/or student employees. Driving Requirement: It is an essential requirement of this position to qualify for and maintain UO driver's certification eligibility, which includes maintaining an Oregon driver's license throughout employment in this position. This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.
