Motion Graphics Coordinator

NBCUniversal•Universal City, CA

21d•$60,000 - $65,000•Hybrid

About The Position

We are looking for a dependable, self-motivated, and well-organized coordinator with experience related to motion graphics for theatrical, television, home video, and social media marketing. The primary responsibility of the Motion Graphics Coordinator is to manage the daily workflow within the motion graphics department by accurately tracking all incoming and outgoing graphic requests and emails. This includes assigning projects to the next available designer, coordinating any required assets, and relaying additional direction provided during request discussions. Once a request has been posted, the coordinator will conduct a general review of the graphics to ensure nothing was missed, assess designer availability for the next assignment, and stay familiar with recent work to help identify duplicate requests and respond to client questions about past deliverables. This is a high-volume, fast-paced environment. Attention to detail is a must. Candidates should be proactive, adaptable, and organized, with the ability to work independently. They must be able to prioritize project needs for the motion graphics department. The ideal candidate should be comfortable communicating with multiple clients, producers, and departments at any given time.

Requirements

2 + years relevant experience
Familiar with Adobe Suite After Effects, Microsoft Word, Excel, and Outlook
Demonstrated ability to handle a high volume of detail-oriented work in a quick and efficient manner
Demonstrated ability to quickly re-prioritize concurrent work and processes in response to changing instructions, needs, and deadlines
Must have a working knowledge in theatrical, tv, home video and social media specifications and procedures
Must be able to work Monday – Friday 11:00 a.m. - 8:00 p.m. Occasional overtime may be required

Nice To Haves

Knowledge of the motion graphics process is a plus
Strong problem solving skills

Responsibilities

Coordinate day-to-day needs by prioritizing, tracking, and scheduling all incoming graphic requests from various departments for the designers
Prioritize assignments when deadlines change or revisions arise
Follow up with producers, project managers, and other department heads on work orders awaiting approval to ensure completion
Send and receive detailed instructions to and from designers, clients, producers, project managers, and other department heads
Assign requests based on designers’ skill levels and work schedules to ensure optimal output and efficiency
Assist in purchasing, organizing, and maintaining the department’s assets
Locate shared files on our server by managing archival stock footage, logos, project collects, and fonts
Maintain an efficient workflow, ensuring all elements are available for designers to complete work orders
Create and provide downloadable links for project collects and layered elements
Proactively assign requests to night-shift designers so they can work during evening hours
Review the previous night’s activity and add any uncompleted requests to the team's tracker queue