Hills Bank-posted 10 days ago
Full-time • Entry Level
Onsite • Coralville, IA

The Mortgage Title Specialist plays a critical role in ensuring that home mortgage transactions are supported by a clear, marketable title. This position is responsible for ordering and reviewing title work, resolving title issues, and collaborating with internal teams and external partners to ensure timely and accurate closings. A successful title specialist is highly organized, detail-oriented, and thrives in a fast-paced environment. Strong time management, problem-solving skills, and the ability to manage multiple priorities are essential. This position requires exceptional communication skills and a commitment to delivering outstanding customer services while working closely with lenders, borrowers, Realtors, attorneys, and operational staff. As a valued member of the team, the Title Specialist may also contribute to departmental projects and process improvement initiatives.

  • Monitor pipeline activity to confirm title work is accurately ordered, received, and distributed.
  • Coordinate with abstract companies and attorneys to ensure timely receipt of pre-closing title work in compliance with state and federal regulations.
  • Gather and document essential contact information for both buyer and seller sides of the transaction.
  • Review and analyze title commitments, Homeowners Association (HOA) documents, surveys, and legal descriptions, for accuracy and compliance.
  • Confirm proper collateral filing and first lien position for mortgage transactions.
  • Collaborate with borrowers, mortgage companies, attorneys, internal teams, etc. to resolve title issues, including ordering affidavits, releases, subordination agreements, HOA statements and corrections.
  • Prepare 1099-S to distribute with preliminary title commitment.
  • Request buyer/seller figures and transfer documents promptly to support efficient closings.
  • Process Power of Attorney requests and submit for investor approval.
  • Issue official checks for purchase closings.
  • Maintain compliance standards throughout the process, ensuring accuracy and adherence to policies and regulatory guidelines.
  • Communicate effectively with internal teams and external partners to resolve issues and prevent delays in the closing process.
  • Build and maintain strong relationships with abstract companies, attorneys and real estate professionals.
  • Associate's degree or equivalent from a two-year college or technical school.
  • 1-2 years related experience and/or training or equivalent combination of education and experience.
  • Technical training in loan documentation and compliance issues is preferred.
  • Extensive knowledge of Microsoft Office and Encompass.
  • This job requires skills needed in a typical office environment. This includes computer skills, communications skills, as well as utilization of office equipment.
  • Technical training in loan documentation and compliance issues is preferred.
  • Our employees are our most valuable assets, so we invest in them with a comprehensive and competitive benefits package.
  • Our philosophy of taking care of the customer extends to taking care of our employees so that they, in turn, can take good care of themselves and their families.
  • Join Hills Bank and let us surprise you with even more perks!
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