A Mocs First Year Coordinator, Academic Affairs - UT Chattanooga

University of Tennessee•Chattanooga, TN

3d•Onsite

About The Position

The A Mocs First Year Coordinator provides key support for Academic Affairs projects with a primary focus on programs and initiatives supporting first‑year Mocs. This role coordinates a wide range of efforts across academic initiatives, student success programs, and community partnerships. The Coordinator also provides operational support, assists with strategic communications, and serves as a central point of contact for campus and community stakeholders engaged in first‑year experience initiatives. The Coordinator manages day‑to-day operations for the Assistant Provost for Student Success, ensures effective communication flows across Academic Affairs, supports planning and implementation of strategic initiatives, and oversees several ongoing projects that contribute to the Provost’s academic and student success priorities .

Requirements

Exceptional written and verbal communication skills.
Knowledge of administrative processes and office protocol.
Knowledge of Microsoft Office Suite or ability to learn productivity software quickly.
Strong leadership and decision‑making skills.
Ability to balance multiple high‑priority projects.
Ability to resolve and mitigate complex or conflicting issues.
Ability to multitask, manage conflict, and work independently with transparency.
Bachelor’s degree in business/management, communication, psychology or a related field.
Two (2) years of experience supporting executive-level administrators, coordinating projects, staffing committees, and serving as a liaison for major campus initiatives.

Nice To Haves

Two (2) years of experience in higher education administration.

Responsibilities

Serves as the primary support to the Assistant Provost for Student Success and community/academic projects.
Contributes professional expertise to A Moc’s First Year and related projects.
Coordinates support for QEP and academic initiatives.
Analyzes and interprets data relevant to major Academic Affairs initiatives.
Assists in development and monitoring of strategic plans aligned with Academic Affairs.
Maintains consistent information flow within Academic Affairs to support cohesive operations.
Acts as a link between QEP/academic projects and campus groups, committees, stakeholders, and community partners.
Supports and coordinate strategic communications.
Staffs and manages assigned special projects.
Supports first‑year student placement into AMFY Learning Communities and summer orientation.
Schedules and staffs committees appointed by the Assistant Provost.
Prepares for, attends, and follows up on meetings.
Assists with calendar management, meeting coordination, communication materials, timelines, surveys, reports, and event support.
Attends planning meetings and contributes ideas.
Assists with recordkeeping, lists, phones, and other administrative functions.
Supports staff and volunteers on event days.
Monitors and maintains AMFY instructor budgets.
Processes transactions, tracks expenditures, and reconciles accounts.
Coordinates with internal finance offices to resolve discrepancies.
Maintains records and generates basic financial reports.