MISC Program Associate I

University of Hawaii System Office

9d•$4,376 - $4,376

About The Position

Job postings are removed from the RCUH Job Openings site once the recruitment process has ended. Regular, Full-Time, RCUH Non-Civil Service position with the Pacific Cooperative Studies Unit (PCSU), Maui Invasive Species Committee (MISC), located on Maui, Hawai‘i. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws. MONTHLY SALARY: $4,376/Mon. DUTIES: Provides essential fiscal, operational, and administrative support for MISC's invasive species control program and for MISC cooperators. Responsible for the formulation, oversight, tracking, and projection of the project's budget, including multiple individual accounts with different accounting periods. Coordinates contracts and receipt of grant funds with granting agencies and fiscal sponsors. Determines whether requests for no-cost extension for grants are necessary. Modifies budgets as needed. Manages all project expenditures including, but not limited to, assignment of accounts for staff salary and fringe, equipment and office supply inventory, equipment, vehicle and baseyard repairs, and researching/selecting vendors and products. Executes all purchases, which may include delivery or pick-up. Projects future budget needs. Serves as primary custodian of $500 imprest funds (authorization, completion). Works with MISC Manager to identify budget priorities. Work must be done in accordance with applicable State and Federal regulations and laws, especially regarding invasive species, safety and health, and pesticides. Assists with overseeing all fiscal, personnel, and administrative documents to ensure project efficiency. Responsible for administrative tasks integral to the function of MISC operations. Researches grant opportunities. Prepares budgets for grant proposals. Organizes MISC Committee meetings, documents and summarizes MISC meetings and action items. Reviews draft proposals and reports, especially for budget consideration. This is a progression series job in which the employee will be expected to perform with increasing independence on progressively responsible duties. Quantity and quality of work is expected to increase as levels increase. Progression from one (1) level to the next is not dependent on time-in-grade, rather upon employee's demonstrated abilities, competence, and operational needs. Through experience, demonstrated competence, and operational needs, may be hired at the appropriate level.

Requirements

EDUCATION: Associate's Degree from an accredited community college.
EXPERIENCE: One to three (1-3) years of experience formulating and managing a budget. (Bachelor's Degree from an accredited four (4) year college or university in related field may substitute for one (1) years of experience.).
KNOWLEDGE: Basic knowledge of procurement and accounting practices.
Thorough knowledge of Microsoft Excel and Word.
Familiar with common procurement and budgeting practices and accounting principles.
Ability to use or learn accounting software and navigate online accounting systems.
ABILITIES & SKILLS: Ability to communicate effectively in writing and verbally.
Excellent mathematical ability.
Must be accurate, dependable, and detail oriented.
Excellent organizational skills and ability to maintain detailed records.
Ability to maintain confidentiality regarding personnel and budgetary matters.
Post Offer/Employment Condition: Must be able to pass a post offer criminal background check.
POLICY/REGULATORY REQUIREMENT: As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai‘i's and/or business entity's policies, procedures, and trainings. Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).

Nice To Haves

Bachelor's Degree from an accredited four (4) year college or university in Business, Finance or Accounting.
Additional years of experience formulating and managing a budget.
Expertise with purchasing goods and services in excess of $100,000 annually.
Experience formulating and managing an organizational budget in excess of $500,000 with multiple funding streams.
Experience with assigning personnel costs to grants.
Experience working in an office to support publicly funded programs or non-profit work.

Responsibilities

Provides essential fiscal, operational, and administrative support for MISC's invasive species control program and for MISC cooperators.
Responsible for the formulation, oversight, tracking, and projection of the project's budget, including multiple individual accounts with different accounting periods.
Coordinates contracts and receipt of grant funds with granting agencies and fiscal sponsors.
Determines whether requests for no-cost extension for grants are necessary.
Modifies budgets as needed.
Manages all project expenditures including, but not limited to, assignment of accounts for staff salary and fringe, equipment and office supply inventory, equipment, vehicle and baseyard repairs, and researching/selecting vendors and products.
Executes all purchases, which may include delivery or pick-up.
Projects future budget needs.
Serves as primary custodian of $500 imprest funds (authorization, completion).
Works with MISC Manager to identify budget priorities.
Work must be done in accordance with applicable State and Federal regulations and laws, especially regarding invasive species, safety and health, and pesticides.
Assists with overseeing all fiscal, personnel, and administrative documents to ensure project efficiency.
Responsible for administrative tasks integral to the function of MISC operations.
Researches grant opportunities.
Prepares budgets for grant proposals.
Organizes MISC Committee meetings, documents and summarizes MISC meetings and action items.
Reviews draft proposals and reports, especially for budget consideration.