Minutes Clerk

Illinois House of Representatives • Springfield, IL

44d • $40,000 • Onsite

About The Position

The Office of the Clerk is seeking an individual to fill the position of Minutes Clerk. This position will be located in Springfield, Illinois.
The primary responsibilities of this position include:
Attending all House sessions and perfunctory sessions;
Accurately inputting all House Floor actions in real time into a specialized software program;
Proofreading and correcting any actions by comparing the notes with a transcriptionist;
Preparing the Speaker’s and Clerk’s podiums for each session day;
Updating sponsorship changes on legislative measures as requested by members;
Transporting documents and reports from the Journal Room to the House Floor;
Assisting the journal clerk with proofreading the actions in the House Journal;
Assisting Representatives with questions on Clerk’s Office procedures;
Assisting the Clerk and Assistant Clerk as requested; and
Other tasks as assigned.

Requirements

• High school degree or equivalent (some college preferred)
• Prior work in the Illinois General Assembly preferred
• Strong knowledge of Microsoft Word, Outlook, and Excel
• Ability to stand for long periods of time during session
• Being comfortable standing in front of large crowds

Nice To Haves

• Prior work in the Illinois General Assembly preferred
• some college preferred

Responsibilities

• Attending all House sessions and perfunctory sessions
• Accurately inputting all House Floor actions in real time into a specialized software program
• Proofreading and correcting any actions by comparing the notes with a transcriptionist
• Preparing the Speaker’s and Clerk’s podiums for each session day
• Updating sponsorship changes on legislative measures as requested by members
• Transporting documents and reports from the Journal Room to the House Floor
• Assisting the journal clerk with proofreading the actions in the House Journal
• Assisting Representatives with questions on Clerk’s Office procedures
• Assisting the Clerk and Assistant Clerk as requested
• Other tasks as assigned

Benefits

• Health, dental, vision, prescription, behavioral health, and life insurance
• Participation in State Employees’ Retirement System
• Optional participation in health savings account and deferred compensation programs
• Competitive vacation, sick, and personal time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED