Ministry Operations Coordinator

Pleasant Valley Baptist Church•Liberty, MO

5d•$38,000 - $62,000

About The Position

Pleasant Valley Baptist Church is seeking a Ministry Operations Coordinator who brings clarity, reliability, and strong follow-through to the daily work of Care Ministries. The role supports the Pastor of Care Ministries and its ministry partners by keeping established processes organized, timely, and accurate. Someone who takes ownership, values excellence, and enjoys ensuring details are handled the right way. This position requires membership at Pleasant Valley Baptist Church.

Requirements

Willing to uphold policy and criteria even when it is uncomfortable.
Values fairness and process over making exceptions.
Ability to analyze a problem and present a solution.
Thrives in an environment where the supervisor is often inaccessible due to other leadership duties.
High comfort level with accounting; invoices, general ledger codes, and budget tracking.
Competent in Google Workspace, Excel, and database management (Planning Center Online).
Able to work in a heavy care environment (grief, trauma) without becoming emotionally enmeshed.
Measures success by completing the task until the end.
View administrative precision (accuracy, timeliness, stewardship) as your primary spiritual act of service.
A personal and growing relationship with Jesus Christ.
High School diploma required
5+ years of administrative experience, specifically dealing with finance, logistics, or project coordination.

Nice To Haves

Bachelor’s degree in Business, Administration, or related field preferred.
Military or Executive Assistant background is a plus.

Responsibilities

Maintain the accuracy of our ministry database, Planning Center Online.
Input and manage workflows, attendee communication, class/group attendance, reporting information consistently and providing reliable data for ministry decision-making.
Safeguard the ministry by ensuring adherence to ministry and church policies, including liability waivers for care assistance and the Cars Ministry, including facility usage protocols.
Serve as the primary point of contact for general Care Ministries inquiries.
Professionally route sensitive and confidential requests to the appropriate ministry, ensuring individuals are connected to the right support system without personally managing their care.
Serve as the logistical hub by facilitating operational tasks to support the leaders of Care’s four core areas: Financial Care, Care Classes, Support Groups, and the Cars Ministry.
Manage the administrative timeline for semester-based classes/groups.
Execute the administrative framework—building registrations in Planning Center (PCO), ordering curriculum, and ensuring facilities are prepared for weekly meetings.care.
Act as the first step in our financial assistance process.
Receive incoming requests and vet them against established criteria and process to ensure strategic alignment.
Prepare the necessary background information for informed decision making by the Pastor of Care Ministries and the Financial Care Team on where resources are best applied.
Facilitate the stewardship of the benevolence funds in partnership with the Financial Care Team and the Accounting Dept. by preparing the requests for review and ensure all approved transactions have the precise documentation and approvals required to process and fully document the payment.
Track budget line items for the pastor and ministry partners and provide regular spending updates by helping the team maintain visibility on resources to ensure healthy stewardship.
Complete expense reports, purchase requisitions, check requests, invoice reconciliation for cars ministry, counseling requests, scholarship tracking and accounting.