Middle School Administrative Assistant

Melrose Public Schools • Melrose, MA

335d

About The Position

The Middle School Administrative Assistant is responsible for ensuring the smooth and efficient operation of the school office, which has a maximum positive impact on the education of children. This position requires a combination of training and experience, with a minimum of three years in a relevant role. The assistant will report directly to the Building Principal and will work throughout the year, maintaining a comprehensive student database, managing office recordkeeping systems, and preparing various documents for the school.

Requirements

• Any combination of training and/or experience which demonstrates ability to perform the duties as described, but not less than three years total.
• Experience working at a school site is desirable.
• Skilled in using technology, office software, and websites.
• Excellent organizational skills, ability to work independently and maintain a high degree of confidentiality.
• Successful completion of a criminal record (C.O.R.I.) check and fingerprint check.
• Completion of postsecondary business school or college preferred.

Nice To Haves

• Such alternatives to the above qualifications as the Superintendent and/or his/her designee may find appropriate.

Responsibilities

• Implement and maintain all office and school recordkeeping systems.
• Maintain a comprehensive student database.
• Use both computer and manual filing systems for efficient information collection, retention, and retrieval.
• Complete forms including purchase orders, online supply orders, timesheets, evaluation forms, enrollment cards, and rosters.
• Create and maintain student files.
• Maintain records for teacher and school budgets, student body funds, attendance, and other related records.
• Prepare, create, and compose letters, reports, bulletins, and other documents using current technology.
• Maintain and monitor the school's website and social media accounts.
• Answer routine correspondence for the administrator.
• Prepare documents from rough drafts, notes, recordings, or oral instructions.
• Prepare reports from confidential records.
• Operate computer and standard office equipment.
• Provide technical support to staff as needed.
• Act as a liaison between the school site and the general public.
• Greet and direct visitors.
• Address standard inquiries by letter, phone, e-mail, fax, or personal contact.
• Maintain internal communication systems to keep instructional and support personnel informed.
• Coordinate the transfer of information between site/program and outside agencies and districts.
• Interact with and assist students when necessary.
• Assist students and parents/guardians by explaining and enforcing school site requirements.
• Communicate as necessary with the supervisor.
• Maintain confidentiality of records.
• Receive training and administer minor first aid.
• Ensure that appropriate calendars of activities are maintained for the school.
• Assist in the process of transitioning new students.
• Generate daily substitute list.
• Assist in arranging and scheduling substitute and temporary employees.
• Greet substitutes and assist with directions and questions.
• Assist administrator and other staff in planning and preparing for meetings and workshops.
• Participate on the Building Crisis Team.
• Assist in the development of office procedures.
• Ensure that appropriate security and safety policies and procedures are followed.
• Order supplies and equipment for the school/program.
• Perform other related duties as assigned by Administration.

Benefits

• Salary/Benefits in accordance with Melrose Association of School Secretaries' contract.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 11-50 employees