Mid -Senior Level Document Processor

Carollo Engineers • Costa Mesa, CA

5h • $26 - $30

About The Position

Overview Carollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we've specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, bringing innovative and sustainable solutions to the water sector's most complex challenges. We work with water agencies, municipalities, utilities, research organizations, and private companies across various industries, including technology, manufacturing, and beyond. These clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you'll work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities. Carollo's vision is to be the best water consulting firm and the best place for you to build your career. If you're passionate about making a difference in this critical field, we invite you to explore a career with Carollo. Responsibilities Supports multi office document processing needs, and participates in the DP shared work pool when there is no local DP work Produces and formats specifications, technical and design memoranda, reports and general correspondence using company templates and formatting standards Proofreads completed work for accuracy of editing and formatting Ability to juggle multiple priorities and exercise judgment on order of completion of tasks Maintains knowledge of company supported software packages in order to provide maximum support Office 365 Word (styles, graphics, tables, outlines, templates, macros, table of contents, fields, etc.) Office 365 Excel (intermediate to advanced level: formatting, header/footer, path & file name, etc.) Office 365 PowerPoint Adobe Acrobat DC (file conversions, bookmarks, thumbnails, auto-run, indexing, security, etc.) Scanning & OCR software ProjectWise directory and file name organization Other applications as needed to perform responsibilities Troubleshoot application/people issues Qualifications Self-directed Discretion in handling confidential or sensitive information Strong organizational skills and document version control discipline Ability to interpret and apply formatting standards consistently Customer service mindset when supporting technical staff Well-developed critical thinking skills – process, react, and solve problems Strong interpersonal communication (written and oral) skills Proactive Attitude Preferred Qualifications Bachelor degree in English, Journalism (or related field) or 5 years of experience document processing, teaching Pay Range $26.00 to $30.00 hourly. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. Other Compensation and Benefits Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services, discount programs, and a Lifestyle Reimbursement Account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status. #LI-CW1

Requirements

• Self-directed
• Discretion in handling confidential or sensitive information
• Strong organizational skills and document version control discipline
• Ability to interpret and apply formatting standards consistently
• Customer service mindset when supporting technical staff
• Well-developed critical thinking skills – process, react, and solve problems
• Strong interpersonal communication (written and oral) skills
• Proactive Attitude

Nice To Haves

• Bachelor degree in English, Journalism (or related field) or 5 years of experience document processing, teaching

Responsibilities

• Supports multi office document processing needs, and participates in the DP shared work pool when there is no local DP work
• Produces and formats specifications, technical and design memoranda, reports and general correspondence using company templates and formatting standards
• Proofreads completed work for accuracy of editing and formatting
• Ability to juggle multiple priorities and exercise judgment on order of completion of tasks
• Maintains knowledge of company supported software packages in order to provide maximum support
• Office 365 Word (styles, graphics, tables, outlines, templates, macros, table of contents, fields, etc.)
• Office 365 Excel (intermediate to advanced level: formatting, header/footer, path & file name, etc.)
• Office 365 PowerPoint
• Adobe Acrobat DC (file conversions, bookmarks, thumbnails, auto-run, indexing, security, etc.)
• Scanning & OCR software
• ProjectWise directory and file name organization
• Other applications as needed to perform responsibilities
• Troubleshoot application/people issues

Benefits

• paid time off and holidays
• comprehensive health insurance coverage
• pre-tax savings account options for healthcare, dependent care and commuter expenses
• disability insurance and life insurance options for you and your dependents
• free Caregiver Support
• Travel Assistance
• counseling services
• discount programs
• Lifestyle Reimbursement Account
• 401(k) company contribution matching
• tuition reimbursement
• discretionary bonuses
• career advancement bonuses
• professional registration bonuses
• employee referral bonuses
• compensatory time for exempt employees
• Flexible work arrangements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level