MEETINGS AND EVENT MANAGER

Compass Group USA Inc•Waltham, MA

42d•$90,000 - $115,000•Onsite

About The Position

We are seeking a strategic and detail-oriented Meetings & Events Manager to lead the planning, coordination, and execution of all on-site meetings and events, while overseeing front-of-house concierge operations within our R&D facilities. This role plays a pivotal role in delivering seamless, engaging experiences for employees, guests, and stakeholders, while ensuring our workplace reflects the highest standards of hospitality, professionalism, and operational excellence.

Requirements

Bachelor's Degree in Event Management, Hospitality, Communications, or related fields.
5+ years of experience in corporate event planning, preferably in a pharmaceutical, biotech, or scientific research setting.
Demonstrated expertise in time management and organizational skills, with a proven ability to plan, coordinate, and execute multiple events simultaneously in fast-paced environments.
Proven ability to navigate change effectively, with knowledge of tools and techniques for adapting to evolving environments and shifting priorities.
Experience managing small to mid-size event budgets, with foundational knowledge of contractual terms and proven vendor negotiation skills.
Proficiency in event technologies and hybrid delivery platforms.

Nice To Haves

Familiarity with the culture and operational dynamics of R&D or scientific organizations.
Certification in Meeting & Event Planning (CMP or equivalent) is a plus.
Knowledge of front-of-house operations and workplace hospitality standards is a plus.
Excellent communication, negotiation, and problem-solving skills.
Ability to manage multiple projects simultaneously under tight deadlines.

Responsibilities

Manage and mentor an event coordinator and concierge, providing direction, support, and performance oversight to ensure seamless execution across all events and front of house hospitality operations.
Lead the end-to-end planning and execution of internal and external events by managing all logistics such as venue setup, vendor coordination, material coordination, transportation, travel, catering, AV/tech support, and hybrid/virtual delivery.
Serves as the event project manager by developing timelines, facilitating planning meetings, and collaborating with cross-functional partners to drive deliverables and ensure consistent stakeholder communication.
Design and deliver impactful event experiences tailored to diverse audiences, ensuring alignment with business objectives and enhancing engagement with internal and external stakeholders.
Collaborate with external and external stakeholders to deliver high-impact scientific events, supporting speaker coordination, agenda development, and content curation tailored to specialized audiences.
Manage event budgets, contracts, and reporting in alignment with AstraZeneca's procurement standards.
Partner with the AV provider to coordinate and deliver all audiovisual support required for site-wide operations and events, ensuring seamless technical execution and alignment with program needs.
Oversee front-of-house concierge operations, ensuring a professional, welcoming, and service-oriented experience for all visitors and employees.
Engage with senior leadership and cross-functional teams to align on event strategy, objectives, and program goals, providing recommendations that optimize impact while maintaining cost efficiency.
Collaborate with the Communications team to develop and distribute event-related communications, ensuring timely and accurate information is shared with relevant audiences.
Analyze post-event feedback and metrics to refine future events and enhance attendee experience.
Stay current on event technology trends and best practices, especially in hybrid and scientific event formats.