Meeting Planner

AHRI • Arlington, VA

7d • $58,000 - $67,500

About The Position

The Air-Conditioning, Heating, and Refrigeration Institute (AHRI) is one of the largest trade associations in the nation, representing more than 300 heating, ventilation, air-conditioning (HVAC), water heating, and commercial refrigeration manufacturers from all parts of the world. Ensuring human comfort, productivity, and safety while practicing environmental stewardship is the mission of AHRI. Through our certification program, standards, advocacy, and other activities, we strive to help save energy, improve productivity, and ensure a better environment.

AHRI has an opening for a Meeting Planner. The Meeting Planner serves as the lead on several external AHRI meetings and events. Duties include basic contracting, meeting logistics, sponsorship coordination, registration site creation and maintenance, and communication and coordination with vendors, AHRI staff and members.

Requirements

• Bachelor’s degree in hospitality, Business or related field from an accredited college/university.
• Two to four years professional work experience.
• One to two years of experience directly related to hospitality.
• Proficient in the use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• This position requires up to 10% travel, including overnight stays.

Responsibilities

• Serve as lead meeting planning for AHR Expo and related events; AHRI State Summit and other meetings as assigned with supervision of the Senior Manager, Meetings and Events.
• Serve in the primary support role for the AHRI Policy Symposium and AHRI Leadership Forum assisting the Senior Manager of Meetings and Events with pre-event and on-site meeting logistics as assigned and run and manage the on-site registration function at both events.
• Coordinate all meeting/event logistics assigned to include program of events, registration, catering, room set-up, audio visual, BEO creation, rooming lists, shipping, along with pre- and post-conference meetings with hotel/venue staff.
• Manage the post event billing process, bill payment and expense report process with supervision.
• Serve as the lead sponsorship coordinator for the AHRI Policy Symposium and AHRI Leadership Forum to include production of sponsorship brochures, interaction with sponsors, and management of sponsorship fulfillment.
• Serve as the lead point of contact for all AHRI member registration needs/questions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level