Meeting & Events Coordinator

Transamerica•Cedar Rapids, IA

18h•$45,000 - $55,000•Hybrid

About The Position

The Meeting & Event Coordinator will provide meeting and event support for the department through a variety of tasks. These tasks will include: maintain department team supplies/ inventory by evaluating inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Requirements

Bachelor’s degree in a relevant field or equivalent work experience
PC proficiency, including email, routine database activity, spreadsheets, etc.
Strong interpersonal skills and the ability to work with diverse personalities in a tactful and flexible manner
Good reasoning skills and sound judgement
Ability to handle multiple projects and meet deadlines
Ability to lift and/or carry 25-30lbs of exhibit/audio/video equipment and other meeting materials
Applicants must possess legal authorization to work for our company in the U.S. without the need for immigration, sponsorship or otherwise serving as an employer of record for immigration employment purposes.
This is a hybrid position requiring three days in office per week in our Cedar Rapids hub location.
Relocation assistance will not be provided for this position.

Responsibilities

Assist in the preparation and distribution of department printed and digital materials.
Maintain department team supplies/kit/signage inventory by evaluating inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensure quality of department team supplies/kit/signage by completing preventive maintenance requirements, coordinating repairs, maintaining calendars/inventories, evaluating new equipment and techniques.
Manage department master documents.
Generate reports.
Process department’s invoices.
Record expenses and maintain budgets for areas of responsibility.
Manage, coordinate, and complete requirements for tradeshows including booth coordination/shipment, materials/giveaways, signage, etc.
Work closely with business owners to determine requirements for each tradeshow and provide comprehensive communication to owners and traveling teams regarding arrangements.
Coordinate shipping/receiving materials and monitoring department related inventory and storage.
Handle sensitive information in a confidential manner.

Benefits

Compensation
Benefits
Competitive Pay
Bonus for Eligible Employees
Benefits Package
Pension Plan
401k Match
Employee Stock Purchase Plan
Tuition Reimbursement
Disability Insurance
Medical Insurance
Dental Insurance
Vision Insurance
Employee Discounts
Career Training & Development Opportunities
Health and Work/Life Balance Benefits
Paid Time Off starting at 160 hours annually for employees in their first year of service.
Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
Adoption Assistance
Employee Assistance Program
Back-Up Care Program
PTO for Volunteer Hours
Employee Matching Gifts Program
Employee Resource Groups
Inclusion and Diversity Programs
Employee Recognition Program
Referral Bonus Programs