Meeting Event Manager II

Maritz

11d•Hybrid

About The Position

Where Human Connection Fuels Possibility At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact. And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being. We have a passion for excellence and genuine care for the people making it possible. To function as primary client liaison and team leader for assigned programs and events. Manages the overall coordination and execution of an entire program/event from an operational perspective. Responsible for coordination of all program planning while providing unparalleled levels of customer service. Primary responsibility for client budget management in addition to forecasting all budget variations.

Requirements

Bachelor’s degree or equivalent experience.
3+ years of experience in meeting/event planning or hotel catering, convention services, or sales.
Experience in planning global events with Health Care Professionals in attendance required.
Strong understanding of program/event management and budget maintenance, including forecasting and financial implications.
Proven success developing and maintaining key client relationships.
Strong oral presentation and written communication skills.
Ability to manage multiple projects simultaneously in a fast‑paced environment.
Proficiency in Microsoft Office and ability to quickly learn new technologies.
International hotel and destination knowledge.
Experience with incentive, association, or corporate meetings.

Responsibilities

Develop project timelines, outline deliverables, and manage all event logistics from planning through completion for events outside of the US.
Negotiate, manage, and monitor supplier relationships across AV, hotels, DMCs, air travel, production, and other third-party partners, ensuring all contracted services are executed properly.
Oversee program financials, including budget management, forecasting, expense tracking, supplier payments, invoicing, and final bill review.
Serve as day‑to‑day client contact, maintaining proactive communication and ensuring program objectives, expectations, and deadlines are met.
Lead and coordinate project teams through development, production, and quality assurance stages while maintaining project documentation and status timelines.
Provide onsite leadership during events, resolving issues, supporting suppliers, managing VIP logistics, and ensuring client satisfaction.
Support creation of proposals, renewal deliverables, and initial program budgets.