Meeting and Event Planning Intern

John Templeton Foundation-posted 10 months ago
Part-time • Intern
Philadelphia, PA
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The Meeting and Event Planning Intern, reporting to the Director, Special Meetings, will assist with the daily operations of the department, focusing on event coordination and administrative support. This internship offers hands-on experience in budget management, on-site event execution, and pre- and post-event coordination, providing valuable skills for a career in event planning.

  • Assist the Meeting Planner with coordinating logistics for on-site meetings and events, including room setup, meal arrangements, and video call management.
  • Provide support during events including set up, registration, and troubleshooting any issues that arise.
  • Assist the Meeting Planner in collecting and organizing the guest list for Templeton Prize events.
  • Aid in tracking the budget for special meetings, including processing invoices.
  • Prepare and submit expense reports, including bill-back letters for attendees of the Templeton Annual Meetings.
  • Reconcile purchasing card charges in Concur.
  • Coordinate the contract review process by submitting contracts to the Office of the General Counsel.
  • Provide administrative assistance with compiling research on Templeton Prize nominees and preparing materials for review by the Templeton Prize judges.
  • Currently enrolled in or recently graduated from a degree program in Event Management, Hospitality, Marketing, or a related field, or possess relevant experience.
  • Strong interest in learning how an internal meeting planning department operates.
  • Excellent verbal and written communication skills, with strong organizational abilities.
  • Exceptional attention to detail.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) is required, with a willingness to learn new software.
  • Self-motivated with the ability to work independently.
  • A personal interest in the Foundation's mission is preferred.
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