MEDICAL STORES CLERK

NAVAJO HEALTH FOUNDATION - SAGE MEMORIAL HOSPITAL, INC.•Ganado, AZ

3d•Onsite

About The Position

Under the general supervision of the Purchasing Supervisor, the Medical Stores Clerk will process both medical and office inventory supply requisitions, post and direct their distribution, process verified purchase requisitions, receive, re-stock merchandise, keep printed copies of Sage Memorial Hospital forms in adequate supply; report needs to the Purchasing Supervisor, assist in directing and supervising students and volunteers. Manage Pyxis units in direct patient care departments. This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Requirements

Must be able to receive and give directions, identify, and use proper chain of command.
Ability to type with accuracy and reasonable speed using personal computer.
Must understand the importance of basic and adequate stocking and timely ordering system.
Ability to speak effectively in English and Navajo language and or familiarity with the Navajo Way preferred.
Must be able to evaluate requisitions for supplies to avoid stockpiling in any given department.
Have a clear knowledge of existing stock items.
Knowledge of how to direct and supervise students and volunteers when required.
Must have basic computer skills.
High School or General Equivalency Diploma.
Two (2) year of experience in handling, receiving, and delivering of inventory supplies OR one (1) year experience working with handling and managing medical supply inventory in a healthcare setting.
Must have a valid Arizona Driver’s License during tenure of employment.
Must be able to successfully pass the Employee Health Program requirements and background check.

Responsibilities

Process medical and office inventory supply requisitions from all departments on specific days, per stated in the policies. Complete department inventory requisitions in the computer system and deliver supplies to appropriate departments with a copy of the inventory requisition for department to verify and sign off.
Responsible for filing inventory requisitions in the department folders that have been checked for accuracy by the respective departments.
Process purchase requisitions for all departments in the computer after they are verified by authorized Finance personnel.
Process inventory purchase orders after verification by Purchasing Supervisor.
Direct students and volunteers in the delivery of supplies, equipment and furniture.
Distribute medical and office supplies and parcels with purchase order numbers to appropriate departments.
Inspect all shipments received for accuracy, condition, concealed damage, and condition.
Report all damages to purchasing supervisor. Sign, date bill of lading, receiving documents, and packing lists/slips.
Distribute incoming U.S. mail and meter stamp all outgoing postal mail. You must assure that specifications are in compliant with U.S. Postal Service regulations.
Notify Accounts Payable when the postage meter needs to be replenished.
Process outgoing U.P.S. packages: Weigh, enter recipients address information on U.P.S on-line, and delineate the charges for the month-end report.
Receive, account, and restock new merchandise, making sure that all containers are right side up and facing front.
Responsible for monthly department expenditure reports and submitting the report to Finance.
Keep the storeroom and offices clean and orderly as well as exterior grounds.
In the absence of Purchasing Supervisor, the Senior Medical Stores Clerk will have the delegation of authority and be responsible for all daily operation and routines. He/she will also be responsible to give report to Purchasing Supervisor upon his/her return.
Responsible for coordinating a supply trip to Gallup to pick up merchandise and/or deliver documents, etc., to various places when needed and required.
Perform physical inventory at the end of fiscal year.
Responsible for checking expiration dates on inventory chemicals, formulas, and medical supplies that have expiration dates.
Responsible for maintaining and restocking Pyxis units twice a day Monday through Friday with ample medical supplies in Emergency Rooms, Outpatient Clinics and Medical/Surgical unit.
Medical Stores Clerk(s) might be required to perform other duties not detailed in this job description.
Meet and comply with standards of NHF/SMH Safety and Human Resources manual.
Maintain the proper function of the copy/fax/scanner/printer machine and postage meter.
Report problems with assigned vehicle as they occur to purchasing supervisor.
Meet with Purchasing Supervisor on a timely basis.
Compile and update departmental safety data sheets (SDS) binder.
Responsible for public and personal photo copying and facsimile (fax) transactions.