Medical Staff Scheduling Coordinator - Central Scheduling Office - Full Time 1pm-11:30pm

Pine Rest Christian Mental Health Services • Grand Rapids, MI

2d

About The Position

As a Staffing Coordinator at Pine Rest, you’ll be part of tight-knit team that believes in the healing power of your expertise and compassion. The Staffing Coordinator performs administrative duties including composing sensitive correspondence, proof reading and editing materials for accuracy and clarity, gathering and interpreting information to develop reports, maintaining department files and monitoring department budgets. Coordinates staffing for inpatient units. Verifies census and adjusts staffing according to set ratios. Arranges coverage for ill calls, leaves of absence, vacations, and any other staff-related problems. The Staffing Coordinator is dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace.

Requirements

• High School Diploma or equivalent

Nice To Haves

• Preferred scheduling experience.

Responsibilities

• Records staffing changes in appropriate logs and notifies units of staffing changes.
• Coordinates with Nursing Supervisors for necessary information.
• Communicates staffing/scheduling issues and changes to Clinical Service Managers, Clinical Nursing Supervisors, and the Clinical Director.
• Collaborates and makes recommendations to Clinical Service Managers on hiring needs.
• Coordinates and develops HRS inpatient and Clinical Nursing Supervisors schedules.
• Co-coordinates and assists in development of other unit-based inpatient schedules, providing guidance and training as to staffing procedures and guidelines.
• Develops and maintains staffing profile grids.
• Verifies for accuracy and calculates the open shifts.
• Uses open shift information to create open shift postings.
• Sends postings out via email.
• Coordinates with staff to fill open positions.
• Coordinates cross-training of hospital-wide staff to different inpatient units.
• Responsible for the scheduling of cross-training shifts.
• Works with Staff Educator and Human Resources to coordinate annual and probationary trainings.
• Coordinates the schedule and assists coverage to allow for trainings.
• Oversees the minimum scheduling of per diem RN’s. Maintains.
• Oversees the distribution of per diem calendars for RN’s and tracks shifts to prevent unnecessary overtime and track shifts.
• Advises Clinical Nursing Supervisors on daily scheduling, tracks shifts and assists Clinical Service Manager on minimizing unnecessary overtime.
• Provides training on scheduling-related issues.
• Communicates staffing concerns to Clinical Service Managers and Clinical Nursing Supervisors.
• Responsible to schedule in a cost-effective way. This includes using minimal amounts of staff in overtime and per diem RN’s. Also schedules in a manner that core staff receive their regular hours during times of low census on all inpatient hospital-based units.

Benefits

• Medical, dental, vision & life insurance plans
• 403(b) retirement match contribution by Pine Rest
• Generous PTO for full and part time employees
• Tuition assistance & loan forgiveness
• Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc.
• Partnership with Davenport University provides generous discount on tuition for employees and family members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees