Medical Scheduler

WorkFit Medical • Rochester, NY

5d

About The Position

WorkFit Medical Staffing is seeking a detail-oriented and dependable Part-Time Medical Staff Scheduler to support our daily staffing operations. This role is essential to ensuring our clients are fully staffed while maintaining a positive and professional experience for our healthcare professionals. The ideal candidate is organized, responsive, and thrives in a fast-paced healthcare staffing environment.

Requirements

• High school diploma or equivalent required; associate’s degree or higher preferred.
• Previous experience in healthcare staffing, medical scheduling, or workforce coordination preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced, time-sensitive environment.
• Excellent verbal and written communication skills.
• Proficiency with scheduling software and Microsoft Office or Google Workspace.
• Ability to handle confidential information with professionalism and discretion.
• Flexibility to assist with evenings, weekends, or urgent coverage needs as required.

Nice To Haves

• Scheduling experience within a nurse staffing or healthcare agency.
• Familiarity with healthcare compliance, credentialing, and onboarding processes.
• Strong problem-solving skills and a calm, solutions-oriented approach.

Responsibilities

• Create, manage, and maintain schedules for medical professionals across assigned client facilities.
• Ensure shifts are fully staffed in accordance with client contracts, coverage needs, and compliance requirements.
• Communicate schedule assignments, changes, and urgent coverage needs to staff in a timely manner.
• Respond to last-minute call-offs, shift changes, and staffing shortages.
• Maintain accurate scheduling records, including attendance, call-offs, and shift adjustments.
• Collaborate with WorkFit recruiters, operations, and client contacts to anticipate staffing needs.
• Verify staff availability, credentials, and compliance prior to scheduling.
• Utilize scheduling software and internal systems to track coverage and staffing activity.
• Provide excellent customer service to both healthcare professionals and client facilities.

Benefits

• Flexible part-time schedule
• Supportive, collaborative team culture
• Opportunity to make a meaningful impact on patient care through staffing
• Competitive hourly compensation

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED