Medical Secretary III-General Internal Medicine

University of Maryland Faculty Physicians•Baltimore, MD

48d

About The Position

Provides advanced administrative support to department or one or more physicians. Performs high level tasks, such as typing correspondence, scheduling patient appointments for a limited number of physicians and business appointments. Requires knowledge of medical terminology and insurance information. Where the electronic system is in use, this position will utilize the system as documented in the department and/or FPI standard operating procedure and process; and other duties as assigned. ESSENTIAL FUNCTIONS Edits, formats, and reviews a variety of documents and materials created by others. Proofreads for grammatical, typographical and basic content errors. Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines. Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge. Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed. Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing. Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background material. Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties as assigned. Specific duties and responsibilities may vary based upon departmental needs.

Requirements

High school diploma or general education degree (GED) preferred
Five or more years related medical office experience
Accurate typing and data entry skills
Excellent organization skills
Working knowledge of software used by department
Proficiency in MSOffice (Word/Excel/PowerPoint/Outlook) is a must, working knowledge of internet research tools
Knowledge of general customer service practices
Ability to deal effectively and diplomatically with team members and public
Ability to work in a team environment.
Must be self-motivated and self-starter
Attention to details
Self-starter and ability to work independently in a dynamic and rapid changing environment

Responsibilities

Edits, formats, and reviews a variety of documents and materials created by others.
Proofreads for grammatical, typographical and basic content errors.
Converts rough copy and drafts to final version quality reports, presentations, and documents.
Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge.
Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security.
Enters, updates, and retrieves information as needed.
Creates reports as needed.
Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
Receives and reads incoming correspondence and information.
Summarizes and prioritizes review of correspondence.
Screens out items to be handled personally and forwards remainder with necessary background material.