Medical Scheduler

WorkFit Medical-posted 5 days ago

Part-time • Entry Level

Rochester, NY

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WorkFit Medical Staffing is seeking a detail-oriented and dependable Part-Time Medical Staff Scheduler to support our daily staffing operations. This role is essential to ensuring our clients are fully staffed while maintaining a positive and professional experience for our healthcare professionals. The ideal candidate is organized, responsive, and thrives in a fast-paced healthcare staffing environment.

Create, manage, and maintain schedules for medical professionals across assigned client facilities.
Ensure shifts are fully staffed in accordance with client contracts, coverage needs, and compliance requirements.
Communicate schedule assignments, changes, and urgent coverage needs to staff in a timely manner.
Respond to last-minute call-offs, shift changes, and staffing shortages.
Maintain accurate scheduling records, including attendance, call-offs, and shift adjustments.
Collaborate with WorkFit recruiters, operations, and client contacts to anticipate staffing needs.
Verify staff availability, credentials, and compliance prior to scheduling.
Utilize scheduling software and internal systems to track coverage and staffing activity.
Provide excellent customer service to both healthcare professionals and client facilities.

High school diploma or equivalent required; associate’s degree or higher preferred.
Previous experience in healthcare staffing, medical scheduling, or workforce coordination preferred.
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple priorities in a fast-paced, time-sensitive environment.
Excellent verbal and written communication skills.
Proficiency with scheduling software and Microsoft Office or Google Workspace.
Ability to handle confidential information with professionalism and discretion.
Flexibility to assist with evenings, weekends, or urgent coverage needs as required.

Scheduling experience within a nurse staffing or healthcare agency.
Familiarity with healthcare compliance, credentialing, and onboarding processes.
Strong problem-solving skills and a calm, solutions-oriented approach.

Flexible part-time schedule
Supportive, collaborative team culture
Opportunity to make a meaningful impact on patient care through staffing
Competitive hourly compensation

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