Medical Records Technician

Sequoia Living•Portola Valley, CA

14d•$31 - $36

About The Position

We are hiring a Medical Records Technician. Someone who ensures accuracy and completeness of residents’ medical records. Contacts Director of Nursing, physicians, hospitals, clinics or doctors’ offices and coordinates with receipt of appropriate documents, including but not limited to authorization letters, Medicare certification records, and physician order sign offs to join our growing team. If you enjoy working with people in a fast-paced environment and are excited about the opportunity to make a difference every day, then this role may be for you! This is for the What You Will Do: Audits in-house medical records to adhere to established criteria; assures completeness, accuracy and internal consistency concurrently with admission, residency, transfer, and upon discharge. Verifies compliance with regulations and policies, including but not limited to admission charts, physicians’ visits, weekly nurse’s progress notes, medication administration records, treatment records, ADL records, daily, weekly and monthly weight records, monthly psychotropic progress notes, laboratory results, ancillary therapy records, interdisciplinary report documentation and any other qualitative discharge audits as assigned. Routinely reports all audit results to the Director of Nursing. Ascertains that the final diagnosis has been listed according to the selected nomenclature of the Health Center and accrediting agencies. Maintains the admission and disposition (discharge, deaths, and transfers) register and other systems involving resident information. Obtains all consent, releases, approvals and related data from insurances, residents and responsible parties regarding provisions of contract services to residents and/or release of medical records. Codes admitting diagnoses according to the chosen classification system. Completes statistical reports on the community’s operations for licensing, approving and accrediting agencies. Maintains in-house medical charts and an accurate and easily accessible filing system for Health Center records. Assembles and checks for missing/incomplete documents in medical records of discharged residents by clarifying or following up for complete records. Files discharged resident charts. Manages medical records within the Sequoia Living Electronic Health Record system to include reviewing information, identifying and correcting inaccurate information, notifying care providers of record deficiencies, tracking outstanding issues, resolving discrepancies by collecting and analyzing information. Submits monthly billing to accounting for ancillary charges. May provide backup for Medical Administrative Specialist and Unit Coordinator. Performs other work as assigned. Why Work Here: $30.77 - $36.15/hr We have medical and dental coverage or pay a cash stipend if you are covered on another plan. Life Insurance, Commuter Benefits, Emergency Relief Fund, Flexible Spending Account, 18 PTO, 8 Holidays, 6 days per year available to provide pay when on an approved Leave of Absence and much more! Generous PTO and holidays Employee Referral Award, Employee Recognition Programs, Sign On Bonus. Sign on bonus of $3,000 if hired for a PT or FT CNA position. We offer on the job training and professional development opportunities.  Scholarships too! We offer tuition and/or fee assistance for qualified programs. Covid protocols in place to keep everyone safe. Competitive wages and growth opportunities. Who You Are: You enjoy working with people and have exceptional interpersonal skills. You can use tact and courtesy in dealing with residents under sometimes trying conditions. You can show patience and understanding. You enjoy variety in your day and enjoy a fast-paced environment. Basic knowledge of medical terminology. Advanced knowledge of Health Insurance Portability and Accountability Act (HIPAA). Working knowledge of long-term care regulations. Excellent English written and verbal communication skills. Organizational and analytical skills to plan and complete work assignments with minimal supervision and within established deadlines. High school graduate or equivalent. Accredited Record Technicians (ART) certification preferred. Minimum of three (3) years of medical records experience in a health care setting. Electronic Health Records (EHR) experience preferred. Experience in long term care is desirable. Who We Are: Founded in 1958, Sequoia Living is a Bay Area-based nonprofit organization dedicated to providing older adults with stimulating, joyful living environments and services that support and enrich their lives. Throughout our six decades as a nonprofit serving Bay Area seniors, we’ve learned the importance of connection and collaboration when it comes to providing resources for healthy aging. From our Life Plan Community to safe affordable housing, engaging senior centers, and a purpose-filled volunteer program, we provide friendly environments where people can explore and discover what it means to grow stronger, wiser, and more joyful. Sequoia Living is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. In compliance with the Americans with Disabilities Act, Sequoia Living will provide reasonable accommodations to qualified individuals with disabilities and encourage prospective employees to discuss potential accommodations with the employer.

Requirements

You enjoy working with people and have exceptional interpersonal skills.
You can use tact and courtesy in dealing with residents under sometimes trying conditions.
You can show patience and understanding.
You enjoy variety in your day and enjoy a fast-paced environment.
Basic knowledge of medical terminology.
Advanced knowledge of Health Insurance Portability and Accountability Act (HIPAA).
Working knowledge of long-term care regulations.
Excellent English written and verbal communication skills.
Organizational and analytical skills to plan and complete work assignments with minimal supervision and within established deadlines.
High school graduate or equivalent.
Minimum of three (3) years of medical records experience in a health care setting.

Nice To Haves

Accredited Record Technicians (ART) certification preferred.
Electronic Health Records (EHR) experience preferred.
Experience in long term care is desirable.

Responsibilities

Audits in-house medical records to adhere to established criteria; assures completeness, accuracy and internal consistency concurrently with admission, residency, transfer, and upon discharge.
Verifies compliance with regulations and policies, including but not limited to admission charts, physicians’ visits, weekly nurse’s progress notes, medication administration records, treatment records, ADL records, daily, weekly and monthly weight records, monthly psychotropic progress notes, laboratory results, ancillary therapy records, interdisciplinary report documentation and any other qualitative discharge audits as assigned.
Routinely reports all audit results to the Director of Nursing.
Ascertains that the final diagnosis has been listed according to the selected nomenclature of the Health Center and accrediting agencies.
Maintains the admission and disposition (discharge, deaths, and transfers) register and other systems involving resident information.
Obtains all consent, releases, approvals and related data from insurances, residents and responsible parties regarding provisions of contract services to residents and/or release of medical records.
Codes admitting diagnoses according to the chosen classification system.
Completes statistical reports on the community’s operations for licensing, approving and accrediting agencies.
Maintains in-house medical charts and an accurate and easily accessible filing system for Health Center records.
Assembles and checks for missing/incomplete documents in medical records of discharged residents by clarifying or following up for complete records.
Files discharged resident charts.
Manages medical records within the Sequoia Living Electronic Health Record system to include reviewing information, identifying and correcting inaccurate information, notifying care providers of record deficiencies, tracking outstanding issues, resolving discrepancies by collecting and analyzing information.
Submits monthly billing to accounting for ancillary charges.
May provide backup for Medical Administrative Specialist and Unit Coordinator.
Performs other work as assigned.

Benefits

$30.77 - $36.15/hr
We have medical and dental coverage or pay a cash stipend if you are covered on another plan.
Life Insurance, Commuter Benefits, Emergency Relief Fund, Flexible Spending Account, 18 PTO, 8 Holidays, 6 days per year available to provide pay when on an approved Leave of Absence and much more!
Generous PTO and holidays
Employee Referral Award, Employee Recognition Programs, Sign On Bonus.
Sign on bonus of $3,000 if hired for a PT or FT CNA position.
We offer on the job training and professional development opportunities.
Scholarships too!
We offer tuition and/or fee assistance for qualified programs.
Covid protocols in place to keep everyone safe.
Competitive wages and growth opportunities.