Medical Records Technician IV (3-11:30pm shift)

University of Chicago Medicine • Chicago, IL

24d • Onsite

About The Position

Join us At the Forefront, at UChicago Medicine , as a Medical Records Technician IV in the Health Information Management Department. This position is on-site base at our Hyde Park campus at Mitchell Hospital. Under minimal direction, the Medical Records Technician IV assists the physicians and the medical center in the record completion processes to ensure compliance with licensing, regulatory and accrediting agencies. Performs and coordinates release of information processes internal and external to the HIM Department and Medical Center. Performs and coordinates the completion of death certificates and requests for autopsies. Essential Job Functions Assists in the record completion cycle to ensure compliance with regulatory, licensing, and accrediting agencies by analyzing and validating deficiencies in electronic and hardcopy medical records, assisting physicians in their record completion activities, processing transcribed documents, preparing notification letters and reports for the Medical Staff and Administration. Coordinates release of information requests through direct patient or other customer contact via telephone, incoming mail, on-line computer system, or internal department. Maintains patient confidentiality as required by Medical Center, departmental and industry/legal standards. Coordinate the entire expiration process which includes, but is not limited to scrutiny of autopsy papers for completeness, appropriateness and accuracy; completion of the death certificate as required by the State of Illinois; initiate and update documentation of all expiration activities; remain current on state and country expiration requirements; assist staff unfamiliar with the expiration process; ensure paperwork completed timely and death certificate is signed within 24 hours of patient death. Keeps the work area neat and clean; properly cares for equipment. Performs other related tasks that may be deemed necessary for the effective and efficient function of the HIM areas.

Requirements

• High School diploma or GED required
• 3-5 years of previous health information management experience in an acute care facility as a Medical Record Technician III or similar position
• Equivalent college training will be considered in lieu of years of previous experience
• Attention to detail to differentiate patient demographic information, forms, visit types and numbers
• Medical Terminology training required or successful completion within 9 months of employment
• Strong key entry and/or typing skills with CRT and/or PC experience required
• Proficient with Microsoft Word, Outlook and Excel programs
• Advanced knowledge of medical-legal rules and regulations that govern confidentiality and release of medical information
• Proficient in multiple computer systems within an acute care hospital and health information management department
• Must have strong skills in independently prioritizing and accurately performing a variety of duties of increasing responsibility within a system that has frequently changing assignments, priorities, and deadlines
• Strong communication and interpersonal skills required; high level of diplomacy in customer interactions
• Professional telephone skills
• Must be able to work independently with self-discipline and in a team environment

Nice To Haves

• Familiar with licensing, accrediting, and regulatory requirements as they relate to health information management record completion
• Experience with external release of information

Responsibilities

• Assists in the record completion cycle to ensure compliance with regulatory, licensing, and accrediting agencies by analyzing and validating deficiencies in electronic and hardcopy medical records, assisting physicians in their record completion activities, processing transcribed documents, preparing notification letters and reports for the Medical Staff and Administration.
• Coordinates release of information requests through direct patient or other customer contact via telephone, incoming mail, on-line computer system, or internal department.
• Maintains patient confidentiality as required by Medical Center, departmental and industry/legal standards.
• Coordinate the entire expiration process which includes, but is not limited to scrutiny of autopsy papers for completeness, appropriateness and accuracy; completion of the death certificate as required by the State of Illinois; initiate and update documentation of all expiration activities; remain current on state and country expiration requirements; assist staff unfamiliar with the expiration process; ensure paperwork completed timely and death certificate is signed within 24 hours of patient death.
• Keeps the work area neat and clean; properly cares for equipment.
• Performs other related tasks that may be deemed necessary for the effective and efficient function of the HIM areas.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED