Medical Records Tech

The US Oncology Network•Round Rock, TX

1d•Onsite

About The Position

The US Oncology Network is looking for a Medical Records Tech to join our team at Texas Oncology. This full-time position will support the Round Rock location. Typical work week is Monday through Friday 8:30am - 5:00pm. This position can be a level 1, 2, or Sr based on candidate experience. Notes from the hiring manager: At our clinic, you will be part of a team that truly enjoys working together and knows how to have fun while providing exceptional care. We offer a supportive and collaborative environment where every individual feels valued. Texas Oncology adds the resources, stability and mission driven focus that support long term career growth. It is a place where your work makes a real difference every day. As a part of The US Oncology Network, Texas Oncology delivers high-quality, evidence-based care to patients close to home. Texas Oncology is the largest community oncology provider in the country and has approximately 530 providers in 280+ sites across Texas, our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today—at Texas Oncology, we use leading-edge technology and research to deliver high-quality, evidence-based cancer care to help our patients achieve “More breakthroughs. More victories.” ® in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis. The US Oncology Network is one of the nation’s largest networks of community-based oncology physicians dedicated to advancing cancer care in America. The US Oncology Network is supported by McKesson Corporation focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care. What does the Medical Records Tech do? Under direct supervision, assists with organizing, sorting, and filing all incoming and outgoing patient information. Prepares charts for patient visits. Files, locates, retrieves, and delivers medical records and/or electronic medical records as assigned. Supports and adheres to the Compliance Program, including the Code of Ethics and Business Standards. Demonstrates an understanding of patient confidentiality to protect the patient and practice.

Requirements

High school diploma or equivalent required.
Entry-level position requiring 0–3 years of experience, preferably in a medical office setting.
Previous experience in medical records preferred.
Knowledge of electronic health record systems.
Strong time management, organization, attention to detail, and quality focus skills required.
Position requires 3-5 years’ experience, preferably in a medical office setting.
Minimum 5 years of experience, preferably in a medical office setting.

Responsibilities

Scans and attaches all internal and external correspondence and electronic medical reports into patients’ medical record charts according to filing system.
Pulls charts for scheduled appointments in advance according to guidelines. Ensures that all appropriate documentation for the scheduled patient visit is attached to the patient’s chart.
Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all processes.
Releases medical records information to persons or agencies according to state and federal regulations.
Compiles and maintains patients’ medical records to document condition and treatment and to provide data for research, cost control, and care improvement efforts.
Picks up out guides at designated locations and returns to Medical Records.
Catalogues charts for storage and keeps electronic reports of those records.
Submits requests for chart retrieval from storage if needed to comply with a medical records request.
Monitors physician dictation and ensures completion in the EMR; alerts physicians who are behind.
Logs and tracks new patients for scheduled meetings as required.
Follows policies and procedures to contribute to the efficiency of the front office; provides back-up assistance as needed.
Sends out dictations to referring providers via fax or electronic methods (including EMR direct messaging where applicable).
Logs FMLA/Disability forms for provider completion; mails or faxes forms and contacts patients once completed.
Sends outgoing faxes and distributes incoming faxes.
Prepares correspondence, memos, forms, and other documents as requested by supervisor.
Where applicable, may assist with converting files or preparing records for patient transfers between facilities.