Medical Records Specialist

Witherite Law Group•Dallas, TX

6d•Onsite

About The Position

Medical Records Specialist at Witherite Law Group is responsible for managing and organizing all medical records and related documents for ongoing personal injury cases, particularly those involving motor vehicle accidents. This role involves ordering and following up on medical, billing, and radiology records, verifying subrogation liens, and maintaining accurate records in the case management system (Filevine). The Medical Records Specialist will also handle OCR and redaction of client records, ensuring they are prepared for Case Managers and Paralegals. Additionally, the role requires managing a large caseload, meeting deadlines, and maintaining effective communication with medical providers and clients.

Requirements

Minimum of 2 years of experience, preferably in a plaintiff’s personal injury law firm
Exceptional verbal and written communication skills on the phone, in person and email
Excellent time management, multi-tasking, and critical thinking abilities
Proficient in Microsoft Office Suite and Case Management software (Needles preferred)
Proficient in personal injury law involving motor vehicle accidents
Excellent organizational skills with outstanding attention to detail
Professional appearance and behavior
Ability to maintain a high degree of discretion dealing with confidential information

Responsibilities

Order medical records, billing records, radiology imaging, etc. with & without affidavit.
Follow up on pending records bi-weekly, pay invoices and schedule couriers.
Upload/Save all records received to our system (Filevine) as they arrive.
OCR and redact clients’ records for Case Manager and Paralegals to use.
Search for subrogation liens (hospital, Medicaid/care, child support, etc.)
Verify balances for all medical providers for demands or mediation.
Effectively manage a large case load, e-mails, a checklist and deadlines.