Medical Records Specialist III - PD

Salinas Valley Memorial Healthcare System • Salinas, CA

82d • $29 - $34

About The Position

The HIM Specialist Clerk works under the supervision of the HIM Operations Manager and is responsible for maintaining and managing patient health records, ensuring data accuracy, and supporting the HIM department's daily operations. This role involves assessing chart completion, performing scanning and analysis of medical records, and assisting physicians in record completion. The HIM Specialist Clerk also prepares birth certificates for timely registration with the State and performs other duties as assigned.

Requirements

• Work requires knowledge acquired through a high school education or GED.
• One to two years of recent medical record experience that includes computer experience or the equivalent combination of education and experience.

Nice To Haves

• Completion of Health Information Management program from a school accredited by AHIMA.
• Certified or eligible to sit for the RHIT or RHIA Exam.

Responsibilities

• Inputs, updates and verifies data in computer system regarding dictation, chart deficiencies, chart location, and chart availability.
• Assists physicians in proper and timely record completion by ensuring dictated reports are filed within the medical record, confirming accurate data on patients' records, assembling records in proper order, assigning deficiencies to physicians accurately, and entering data into incomplete record section in computer.
• Collects discharged patient records daily, reconciles records with census/discharge lists and processes for completion.
• Locates old records or creates folders for all patients treated to ensure unit records.
• Answers telephones and deals with persons entering the department, referring to appropriate personnel when necessary.
• Interviews patients as assigned for accurate completion of necessary medical documents including birth certificates, according to established procedures.
• Maintains logs such as birth registers, death register, file logs, etc.
• Assists with proper distribution and filing of forms, reports, charts, and other data within the department.
• Locates, pulls and tracks requested records for review and completion, as required.
• Assists with preparation and accuracy/follow-up of reports such as 'Hold or Report' lists, incomplete records lists, deficiency lists, etc.
• Assists with training new employees on specific job functions as requested.
• Processes transcribed reports in the Transcription system.
• Purges medical records to offsite storage for hospital and Urgent Care Center.

Benefits

• Pay range: $29.68 - $34.35 per hour.

What This Job Offers

• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees