Medical Records Director - Antelope Valley Care Center

PACS

88d

About The Position

Maintain and Organize Medical Records: Collect, assemble, and file resident charts including nurses’ notes, lab reports, x-rays, and progress notes to ensure all documentation is complete, accurate, and filed per facility policy. Ensure Compliance and Privacy: Safeguard resident information in accordance with HIPAA and facility confidentiality policies; maintain a log of all authorized record releases. Support MDS and Assessments: Assist the MDS Coordinator in scheduling and preparing assessments in line with OBRA and facility guidelines. Data Entry and Record Retrieval: Input resident demographic and clinical data into the system, retrieve and deliver records as requested by authorized personnel, and track sign-outs of charts. Committee and Administrative Support: Perform secretarial duties for facility committees, compile records for review, and maintain meeting minutes. Supervise and Train Staff: Oversee assigned medical records staff, provide guidance, take disciplinary action when necessary, and ensure department compliance with policies. Regulatory and Consultant Coordination: Work with the Medical Records/Health Information Consultant to meet state and federal requirements and assist during audits or inspections. Monitor Safety and Equipment: Report equipment malfunctions, maintain a clean work area, ensure supplies are stocked, and immediately report unsafe or hazardous conditions. Communication and Interdepartmental Collaboration: Maintain effective communication with nursing, administrative, and interdepartmental teams to support accurate and timely recordkeeping. Administrative Accountability: Assume full responsibility for assigned duties, maintain census data and reports, attend required trainings (OSHA, HIPAA, etc.), and perform other tasks as assigned. PACS is revolutionizing the delivery and leadership of post-acute healthcare and support services across the country. Originally founded in 2013, the organization now consists of hundreds of independent operating subsidiaries, as well as ancillary and support services. We bring a proven model of mission-driven care that balances access to a national network of support and resources with local decision making. In addition, PACS helps connect exceptional people with premier healthcare careers across the country. We focus on finding innovative and effective team members based on their qualifications, experience, geographic preferences, and personality fit with the existing facility staff and culture. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic. Employment decisions are based on qualifications, merit, and business needs.

Responsibilities

Collect, assemble, and file resident charts including nurses’ notes, lab reports, x-rays, and progress notes to ensure all documentation is complete, accurate, and filed per facility policy.
Safeguard resident information in accordance with HIPAA and facility confidentiality policies; maintain a log of all authorized record releases.
Assist the MDS Coordinator in scheduling and preparing assessments in line with OBRA and facility guidelines.
Input resident demographic and clinical data into the system, retrieve and deliver records as requested by authorized personnel, and track sign-outs of charts.
Perform secretarial duties for facility committees, compile records for review, and maintain meeting minutes.
Oversee assigned medical records staff, provide guidance, take disciplinary action when necessary, and ensure department compliance with policies.
Work with the Medical Records/Health Information Consultant to meet state and federal requirements and assist during audits or inspections.
Report equipment malfunctions, maintain a clean work area, ensure supplies are stocked, and immediately report unsafe or hazardous conditions.
Maintain effective communication with nursing, administrative, and interdepartmental teams to support accurate and timely recordkeeping.
Assume full responsibility for assigned duties, maintain census data and reports, attend required trainings (OSHA, HIPAA, etc.), and perform other tasks as assigned.