Medical Records Associate

Astera • East Brunswick, NJ

31d • Hybrid

About The Position

For us, what matters most is excellence. We are caring professionals, people who live, work and dedicate themselves to the communities within New Jersey and Pennsylvania. As such, we strive to provide a sanctuary of excellence, precision, thoroughness and genuine compassion. We also take a whole-person approach to patient care and treatment, tailoring all that we do around their unique needs. And we do all we can for patients, going the extra mile to see that they’re supported, informed and getting the one-on-one care and service they deserve. Job Description: Medical Records Associate is responsible for maintaining, organizing, and managing patient health records in accordance with federal regulations and facility policies. This is a hybrid position in NJ. Astera is here to help patients overcome cancer and blood diseases, and improve their quality of life. We’re on a mission to transform cancer care and the care and management of blood disorders with patient-focused, research-based treatment, guided by compassion. To fulfill our mission, we’ve built a cancer care team that is: Diverse Talented Experienced Highly trained Deeply committed We are: Medical Oncologists Radiation Oncologists Hematologists Infusion Specialists Nurse Practitioners Nurses Pharmacists Pharmacy Technicians Medical Assistants Billing Experts Support Staff Each member of our team is dedicated to providing the highest standard of care and support to all of our cancer and hematology patients. We are proud to offer a comprehensive benefit package and paid time off. The health benefits include immediate eligibility for medical, dental, vision, life, disability, HSA, FSA and other ancillary benefits. We also offer a 401(k) plan with company contribution, profit sharing, tuition assistance and employee referral bonus.

Requirements

• High School diploma or equivalent
• 1 year of experience in a medical office setting preferred
• Strong communication skills with the ability to work effectively with a diverse team
• Ability to work in a hybrid, remote, or at an Astera facility

Nice To Haves

• Friendly, upbeat personality
• Team player

Responsibilities

• Organize and maintain Patient Records: collect, organize, and ensure accuracy of patient records in the electronic health record (EHR) systems.
• Documentation and Scanning: scan, upload, and index documents into EHR systems, ensuring proper labeling and categorization.
• Request Handling: Retrieve and deliver medical records as requested by physicians, nurses, and authorized personnel.
• Regulatory Compliance: Respond to information requests and release of information (ROI) requests in compliance with HIPAA and other applicable laws.
• Collaboration & Audits: Collaborate with clinical and administrative staff to resolve discrepancies and perform routine audits to ensure record accuracy.
• Confidentiality: Maintain security and confidentiality of patient information.
• Continuous Learning: Stay updated on changes in record-keeping standards and health information regulations.
• Active accordance with host organization EMR/Portal systems

Benefits

• comprehensive benefit package
• paid time off
• health benefits include immediate eligibility for medical, dental, vision, life, disability, HSA, FSA and other ancillary benefits
• 401(k) plan with company contribution
• profit sharing
• tuition assistance
• employee referral bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees