Medical Program Assistant-Ophthalmology

Universities of Wisconsin • Madison, WI

1d • $18 • Hybrid

About The Position

The UW Department of Ophthalmology and Visual Sciences (DOVS) has been a pioneer in comprehensive patient care and paradigm-shifting research for over 50 years. As an DOVS medical program assistant, you’ll play a key role in the success of the department by providing support services to our faculty members, including administrative tasks such as customer service, word processing, transcribing, filing, calendaring, travel arranging and reimbursements. The incumbent may also serve as the primary contact person or customer service representative and subject matter expert. Versatility and organization are key, as the incumbent will also be expected to track, prioritize, organize, and navigate multiple ongoing clinical, research or academic projects. Join us in our mission to save sight across Wisconsin and the world!. Requires Health Insurance Portability and Accountability Act (HIPAA) and Personal Protective Equipment (PPE) knowledge or training. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Requirements

• 2 years of administrative experience or equivalent.
• Microsoft Suite experience or equivalent.
• Requires Health Insurance Portability and Accountability Act (HIPAA) and Personal Protective Equipment (PPE) knowledge or training.
• The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

Nice To Haves

• Exceptional Customer Service experience.
• Organizational Skills.
• H.S. Diploma Preferred.

Responsibilities

• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• Coordinates with senior management to define program goals and fiscal objectives
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities

Benefits

• Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED