Medical Office Specialist

Sweetgrass & SouthernMED Pediatrics•Charleston, SC

1h•Onsite

About The Position

We value our families we serve, our communities and our team members. As a Medical Office Specialist, you are the first point of contact for the families we serve. You performs a variety of duties, to include, check-in and check-out procedures, scheduling appointments, verifying insurance and updating patient accounts. These duties are performed in accordance with federal, state and local regulations along with established priorities and procedures of the practice. At our offices, we do our best each day to provide high quality, compassionate health care to the families in our communities, treating each child as our own. Our staff and providers strive to make each encounter pleasant and informative while respecting the time and individual needs of our patients and families.

Requirements

High school diploma or equivalent.
Ability to speak, read and write effectively.
Demonstrates proper telephone etiquette.
Ability to work independently without direct supervision.
Ability to coordinate, analyze, observe, make decisions, and meet deadlines, in a detail-oriented manner.

Nice To Haves

Prior medical experience preferred.
Knowledge and/or prior experience with insurance verification and patient accounts preferred.
Working knowledge of computer applications.
Prior experience with EMR preferred.

Responsibilities

Greets the patient or visitor via telephone or in person.
Answers incoming calls politely and professionally.
Registers new patients and updates existing patient demographics.
Facilitates patient flow by notifying the Provider of patient's arrival, being aware of delays, and communicating with patients and clinical staff.
Responds to patient, prospective patient, and visitor inquiries in a courteous manner; provides medical records, shot records and other documents, as requested.
Scans pertinent information into the patient’s electronic medical record.
Verifies patient insurance coverage.
Collects insurance co-pays and/or collects charges for services.
Schedules patient appointments.
Maintains the reception and lobby area.
Serve as the secondary point of contact for patient inquiries via phone, email, patient portals, or in-person.
Provide accurate and timely information regarding appointments and general services.
Coordinate with clinical and administrative staff to resolve patient concerns and ensure follow-up.
Attends staff meetings.
Manages time efficiently.
Completes all mandatory training.
Demonstrates commitment to superior patient and family experience.
Collaborates with others to coordinate care, resolve concerns, and address the needs of patients and family members.
Prioritizes safety by taking initiative to identify and eliminate risks.
Respects and considers patient rights to privacy by complying with all HIPAA guidelines.
Communicates professionally and appropriately.
Builds strong working relationships.
Identifies, analyzes and solves problems.
Accepts responsibility for decisions and actions.
Utilizes appropriate resources to effectively and successfully execute responsibilities.
Adheres to regulatory and company policies and procedures.