Medical Office Receptionist Rover

LifeStance Health•Brookfield, WI

15d•$19 - $20

About The Position

At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It’s a lofty goal; we know. But we make it happen with the best team in mental healthcare. Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is the perfect time to join our team! LifeStance Health Values Belonging: We cultivate a space where everyone can show up as their authentic self. Empathy: We seek out diverse perspectives and listen to learn without judgment. Courage: We are all accountable for doing the right thing - even when it's hard - because we know it's worth it. One Team: We realize our full potential when we work together towards our shared purpose. Job Summary: The Rover Practice Coordinator performs all core functions of the Practice Coordinator role while providing support across a defined state/region. This role backfills planned and unplanned staffing gaps an d supports practices experiencing increased volume or operational demand. The Rover Practice Coordinator delivers high quality front office operations and exceptional customer service to both in-person and remote patients and clinicians. Compensation: $19.25 - $20.25/hour plus quarterly bonus/incentive potential Location: 16535 W Bluemound Rd. Suite 200 Brookfield ,WI 53005 Additional travel and remote support to surrounding locations The Rover Practice Coordinator role is designed as a development opportunity for high-performing Practice Coordinators seeking broader operational exposure and readiness for expanded responsibility. Through regional support, cross-practice collaboration, and increased complexity, this role builds skills aligned with future growth into Lead Practice Coordinator, or other Practice Operations roles, based on performance, business needs, and available opportunities. #LI-BM1 LifeStance is an equal opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all our employees. Learn more about Diversity, Equity and Inclusion at LifeStance.

Requirements

Ability to commute to a variety of offices within a defined regional radius.
Strong multitasking and prioritization skills
Ability to work both independently and collaboratively in a team environment.
Clear and effective communication skills, both written and verbal.
Proficient in using Computer Software Applications (Microsoft Office & EMRs)
Able to manage sensitive and confidential Information (HIPAA)
High School or equivalent required
Minimum of 1+ years of experience in healthcare operations, customer service, or similar role or setting preferred.
Behave Ethically : Demonstrates integrity and adheres to company values, ethical standards and privacy requirements.
Relationship Building Establish and maintain positive working relationships with others (internally and externally)
Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
Growth Mindset : Identify opportunities for process improvement. Identify causes, gather and process relevant information, generate workable solutions, and make recommendations and/or resolve the problem.
Flexibility and Adaptability : Willing and able to be flexible in responsibilities and easily adapt to organizational needs.
Organization & Attention to Detail : Set priorities, develop a work schedule, and monitor progress towards goals. Maintain accuracy in data entry, documentation and communication.
Conflict Resolution : Navigate disagreement constructively by listening actively, communicating respectfully, and collaborating to reach solutions that uphold LifeStance values and support and effective working environment and patient care.
A valid driver’s license and the ability to travel by automobile to multiple locations is required.

Nice To Haves

associates/bachelor’s degree preferred.

Responsibilities

Create and maintain a positive, supportive, and professional working environment; serve as a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection.
Preparation process for all patients ensuring all paperwork and documentation is complete, credit card on file is current, demographics are accurate, and patient chart is fully prepared.
Perform general office duties including mail handling, sorting, scanning documents, e-faxes, shared office email / Teams messages and maintaining office organization and cleanliness.
Communicate clearly and professionally with peers, clinicians, and patients in ways that support patient care and clinician satisfaction.
Deliver exceptional customer service by responding promptly and appropriately to patient needs.
Apply Crisis and De-escalation Processes when managing difficult or sensitive situations.
Manage front desk responsibilities including greeting and checking patients in /out in a courteous manner.
Provide support to patients with requests via phone, email, and / or portal with payment/billing related questions, scheduling needs, release requests, miscellaneous inquires, etc.
Manage queues within the phone system, ensuring calls are answered in a timely manner to ensure excellent customer service.
Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed.
Triage urgent patient needs and escalates to internal partners when necessary.
Collect co-payments and outstanding balances for in-person and telehealth visits at the time of service.
Complete insurance eligibility verification and reach out to patients to resolve any issues.
Provide general clinician support – assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc. and respond to operational questions.
Partner with clinicians to resolve patient questions or concerns.
Audit clinician schedules for accuracy and completeness.
Contribute to a pleasant, safe, organized, and motivational working environment in the Practice.