Medical Office Manager- TEMP

FlexStaff•Village of New Hyde Park, NY

15d

About The Position

As the Office Manager, you'll be the heartbeat of the office, ensuring smooth operations across all programs. Reporting directly to the Director, you'll handle a wide range of administrative tasks, from greeting visitors to managing program calendars, payroll, and office supplies. Your organizational expertise will keep the agency running efficiently while creating a welcoming environment for clients, staff, and visitors alike.

Requirements

Bachelor's degree or 5+ years of office management experience.
Proficiency in Microsoft 365, especially Excel; experience with electronic health records and web-based payroll systems is a plus.
Strong organizational skills with meticulous attention to detail.
Ability to work independently and as part of a team.
Excellent communication skills at all levels.
Flexibility to work Monday through Friday, with some adaptability for clinic hours (10am-6pm).
Capable of handling physical tasks such as lifting files and managing office supplies.

Nice To Haves

experience with electronic health records and web-based payroll systems is a plus.

Responsibilities

Be the friendly face that greets clients and visitors, managing appointments with professionalism and warmth.
Oversee clerical duties including payroll, attendance, petty cash, and data tracking.
Coordinate program schedules and client meetings, ensuring everything runs seamlessly.
Support intake, referrals, and onboarding processes for our programs.
Maintain accurate records, manage correspondence, and generate reports.
Manage office supplies, inventory, and facility needs.
Serve as a vital link between staff, finance, and HR departments.
Assist with staff onboarding, room bookings, and equipment setup.
Handle inquiries and requests promptly, ensuring excellent communication.
Support compliance and data entry efforts, maintaining organized systems.