Medical Office Manager

Family Services Inc. • City of Kingston, NY

1d • $21 - $23

About The Position

Seeking an experienced Medical Office Manager to join our Behavioral Health Network. The Office Manager will oversee day-to-day operations at the Kingston, Highland, & Ellenville Behavioral Health Centers supporting our staff and clients right to thrive through supervision of front desk operations and interaction with the individuals we serve.
Title: Office Manager
Salary: $21.00 - $23.00 per hour
Status: Full-Time, Non-Exempt, 40 Hours per Week
Supervisor: Senior Office Manager
Location: Kingston, Highland, & Ellenville Centers. Coverage throughout other Ulster & Dutchess centers as needed.
Schedule: Monday - Friday, 8hrs./day, Hours based on Center needs.
Function:
The Office Manager will provide direct support to the front-end Office Specialists and Behavioral Health clinical team. The daily work focuses on providing supervision for employees performing routine clerical work, such as checking clients in and out of the electronic health record (EHR), collecting copays, updating records, scanning, and correspondence. The Office Manager ensures that there is adequate office coverage available on a daily basis. This position reports directly to the Senior Office Manager.

Requirements

• Graduation from a regionally accredited or New York State registered college or university with an Associate’s Degree in Human Services
• A relevant field and 2 years of full-time office experience
• 5 years of relevant office experience which involved public contact
• Technology proficiency (Windows, Microsoft Office, Electronic Health Records, etc.)
• Well versed in HIPAA Privacy and Security Rules
• Knowledge of Medicare, Medicaid, and other insurance regulations
• Communication proficiency
• Strong organization and multitasking abilities
• Collaborative relationship development
• Time management
• Leadership development
• Strong interpersonal skills
• Teambuilding and Leadership
• Planning, Organizing and Problem Solving
• Bookeeping and Payroll
• Procedure/policy development
• Public speaking
• Center and business acumen
• Must be authorized to work in the United States without work sponsorship.

Nice To Haves

• Supervisory experience a plus
• Bilingual (Spanish/English) a plus
• Knowledge of Netsmart Electronic Health Record and Office of Mental Health regulations preferred

Responsibilities

• Oversight of the Behavioral Health Center front office procedures and policies including scheduling, cash collection, supply management, and customer service.
• Facilitates coordination between office staff and Billing team related to client insurance issues, copayments, and authorizations.
• Responsible for ongoing Electronic Health Record (EHR) training and support of office staff.
• Collaborates with other Office Managers on office procedures under guidance of Senior Office Manager.
• Provides training and support in customer service skills.
• Maintains a safe and secure working environment.
• Handles customer inquiries and complaints.
• Maintains office supply inventory.
• Maintains folders and spreadsheets for adequate reporting to Senior Office Manager.
• Oversees adherence to office policies and procedures.
• Manages internal staff relations.
• Addresses and resolves problem situations such as non-routine activities.
• Addresses and resolves client complaints and issues.
• Attends meetings and disseminates information to Office Specialists
• Facilitates staff development and assures that staff are appropriately trained to meet the organizational requirements and regulations.
• Provides leadership to organization staff by example, by knowledge and practice of professional skills, relationship, and standards.
• Assures appropriate staffing by recruiting, interviewing, and recommending candidates for positions in Behavioral Health Centers.
• Co-Ordinating Intakes through the County Helpline
• Collaborating and facilitating Referrals from outside agencies.
• Taking care of incoming and outgoing mail and making weekly cash deposits in the bank.
• Attending weekly Staff Meeting and documenting Minutes.
• Scheduling and coordinating Lunches with the Drug Reps.
• Co-ordinating with the Clinical Team – updating and blocking schedules
• Assisting the Clinical Director with setting up new prescribers and clinicians
• Maintain a safe and secure working environment.
• Working hand in hand with the Clinical Team ensuring smooth operation of the Behavioral Health Center.
• Other duties as assigned.

Benefits

• Medical, dental, and vision coverage.
• 403(b) retirement plan with employer match up to 5%.
• Generous paid vacation, holiday, sick and personal time package (2 weeks’ vacation in first year, 13 paid holidays per year, 12 sick days per year and 4 personal days per year).
• Access to Family Services’ Compassionate Leave Program where employees can donate/receive unused time off.
• Group term life and long-term disability insurance.
• Supplemental life insurance & accidental death and dismemberment coverage (AD&D),
• Supplemental insurance through Aflac.
• Employee assistance program (EAP).
• Pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree