Medical Office Manager (Specialty Clinic)

Arkansas Talent Group • Little Rock, AR

4d

About The Position

Arkansas Talent Group is exclusively partnering with a new, surgery practice to identify a Medical Office Manager. The Medical Office Manager will serve as the operational backbone of the new practice, overseeing all administrative, financial, and HR functions to ensure efficient and professional day-to-day operations. This role is ideal for a dynamic, experienced healthcare administrator who thrives in building systems from the ground up and partnering closely with a physician-owner.

Requirements

• 5+ years of experience in medical or dental office administration; start-up or new practice launch experience strongly preferred.
• Proven success in team management, accountability systems, and fostering collaborative culture.
• Strong organizational, analytical, and communication abilities; capable of handling simultaneous administrative priorities.
• Familiarity with HR processes, compliance standards, scheduling systems, and office software (EMR/dental management platforms a plus).
• Highly dependable, proactive, and solutions-oriented with a strong sense of ownership and initiative.

Responsibilities

• Oversee daily operations of the oral surgery practice, ensuring smooth clinical and administrative workflow.
• Serve as the main liaison between the doctor and external teams (billing contractors, CPA, HR, vendors, etc.).
• Supervise and support clinic staff (7–9 employees at launch), fostering accountability and high team morale.
• Develop and implement operational standards, policies, and procedures to ensure compliance with OSHA , HIPAA , and infection control regulations.
• Coordinate scheduling, staff certifications, and ongoing compliance documentation.
• Lead start-up initiatives, including vendor selection, policy creation, software setup, and workflow optimization.
• Monitor key performance indicators (KPIs) and review operational performance with Dr. Batson.
• Oversee daily financial functions, including vendor invoicing, payroll support, and budget tracking.
• Serve as the gatekeeper for communication and ensure alignment between administrative, clinical, and provider teams.
• Support practice growth by establishing scalable systems and championing operational excellence.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed