Medical Executive Assistant

Flourish Research•Jacksonville, FL

17d•Onsite

About The Position

Flourish Research is looking for motivated, talented, creative individual who want to learn and grow in their career while contributing to research that changes lives! We offer an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. We are actively hiring a Medical Personal Assistant at our site in Jacksonville, FL! We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive support to a clinical research doctor in both professional and personal capacities. The ideal candidate will demonstrate exceptional time management, communication skills, and the ability to handle a variety of tasks with discretion and professionalism. This role is essential for helping the doctor maintain a balanced and efficient schedule while ensuring personal and professional commitments are met.

Requirements

Bachelor’s degree or equivalent experience in a related field (administration, management, personal assistance).
Proven experience as a personal assistant or in a similar role, ideally in a healthcare, clinical research, or in C-suite environment.
Strong organizational skills with the ability to manage multiple priorities seamlessly.
Excellent written and verbal communication skills.
High level of discretion, confidentiality, and professionalism.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with personal management tools.

Responsibilities

Coordinate and manage the doctor’s personal and professional calendar, including scheduling appointments, family commitments, and social engagements.
Arrange travel itineraries, including transportation and accommodation, for both work and personal trips.
Handle correspondence, phone calls, and emails, prioritizing messages and responding on behalf of the doctor when appropriate.
Organize personal errands, such as managing household staff, coordinating with service providers, and overseeing family activities.
Assist in planning personal events, such as family gatherings, celebrations, and social functions.
Help organize community outreach or philanthropic activities aligned with the doctor’s interests.
Support in managing household tasks, including budgeting, scheduling maintenance, and organizing family logistics.
Liaise with vendors and service providers to ensure smooth operations at home.
Maintain the highest level of confidentiality regarding personal and professional matters.
Exercise discretion in all interactions and decision-making processes.