Medical Education Program Specialist

University of New Mexico•Albuquerque, NM

10d•Hybrid

About The Position

The Department of Surgery is seeking to hire a self-motivated professional with excellent organizational and program development skills to serve as a Program Specialist (PS) of the General Surgery Residency Program. Under general supervision, this position will be responsible for the day-to-day administrative aspects of the General Surgery Residency Program. Responsibilities include recruitment, maintenance and tracking of documentation required for accreditation, coordination of schedules, tracking expenses and coordinating events such as graduation and retreats. This position also requires working closely with surgical residents and the program director. This is a position that requires strong attention to detail and ability to work in a fast-paced environment with interruptions and a growth mindset. Organizational skills, ability to manage time and deadlines, and communicate effectively are a must. The applicant must have knowledge of policies and procedures in working with confidential files and records. This position involves database management and requires advanced scheduling skills. The program specialist coordinates and oversees all administrative aspects of a large Graduate Medical Education program, including but not limited to, recruitment and onboarding, designing and maintaining complex schedules, ensuring compliance with internal and external regulatory agencies, coordinating testing and educational experiences, and working directly with the Program Director and residents. The program specialist will serve as the principal contact with external agencies to facilitate compliance with requirements and other programmatic initiatives. See the Position Description for additional information. See the Position Description for additional information.

Requirements

High school diploma or GED
at least 6 years of experience directly related to the duties and responsibilities specified
knowledge of policies and procedures in working with confidential files and records
strong attention to detail
ability to work in a fast-paced environment with interruptions and a growth mindset
organizational skills
ability to manage time and deadlines
communicate effectively

Nice To Haves

Bachelor’s Degree
Experience with Banner or similar platform
Experience with Chrome River or similar platform
P-card/Lobomart Usage Purchasing Experience, include reallocation and reconciliation - Or other purchasing using company punch-out catalog.
Experience with New Innovations or similar programs
Experience w/ACGME platform and requirements
Knowledge of basic accounting principles and budget planning
Knowledge of HIPAA/FERPA Policies and Procedures
Organizing and coordinating skills
Experience with Microsoft Office, including outlook, word, excel, SharePoint and PowerPoint
Experience in providing administrative support in a professional medical office environment

Responsibilities

day-to-day administrative aspects of the General Surgery Residency Program
recruitment
maintenance and tracking of documentation required for accreditation
coordination of schedules
tracking expenses
coordinating events such as graduation and retreats
database management
advanced scheduling
recruitment and onboarding
designing and maintaining complex schedules
ensuring compliance with internal and external regulatory agencies
coordinating testing and educational experiences
serve as the principal contact with external agencies to facilitate compliance with requirements and other programmatic initiatives