Medical Education Program Specialist

University of New Mexico•Albuquerque, NM

1d•Onsite

About The Position

The UNM Department of Psychiatry & Behavioral Sciences is seeking a self-motivated leader for our Medical Education Program Specialist position. The Medical Education Program Specialist plans and implements initiatives and administrative aspects of our behavioral health education programs to include residency and/or fellowships. Will assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees, and manage internal and external program relations. Position coordinates: trainee recruitment, selection and onboarding, provision of services to trainees; oversees the establishment and maintenance of complex clinical rotations schedules, and the recruitment of internal/or external sites and preceptors. Position is responsible for the day-to-day operational and financial management of programs to include maintenance and tracking of documentation required for accreditation, monitoring budgets, personnel issues, and coordination of special events including site visits and graduation. Will serve as the primary point of contact and liaison with faculty Program Directors, incoming and current trainees, faculty educators, and governing agencies. Duties require expertise with multiple MS Office programs, specialized application systems, basic accounting, hiring contracts and purchasing, as well as experience with developing promotional or educational materials. The ideal candidate must be able to work closely and effectively with a variety of people in a fast-paced environment, be detail-oriented and able to adapt to changing priorities. The Medical Education Program Specialist must be an exceptional communicator with proven success in a team environment, be extremely organized, able to manage multiple tasks simultaneously, and maintain complete confidentiality. This position holds a UNM Purchasing card and supervises. The UNM Department of Psychiatry & Behavioral Sciences is a large, multi-division department within the UNM School of Medicine. We provide excellent, innovative education to advanced behavioral health students, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems. Find out more here: https://hsc.unm.edu/medicine/departments/psychiatry/ See the Position Description for additional information.

Requirements

High school diploma or GED
At least 6 years of experience directly related to the duties and responsibilities specified
Expertise with multiple MS Office programs, specialized application systems, basic accounting, hiring contracts and purchasing, as well as experience with developing promotional or educational materials
Must be able to work closely and effectively with a variety of people in a fast-paced environment, be detail-oriented and able to adapt to changing priorities
Must be an exceptional communicator with proven success in a team environment, be extremely organized, able to manage multiple tasks simultaneously, and maintain complete confidentiality
This position holds a UNM Purchasing card and supervises

Nice To Haves

Proven success in program implementation and management
Outstanding interpersonal and communication skills
Experience in medical education, accreditation and certification requirements, preferably ACGME
Knowledge and experience in accounting, purchasing, event planning and medical trainee recruitment
Proven experience in supervision, coaching and training
Advanced Proficiency in MS Outlook, Excel, Teams, SmartSheet, UNM Banner

Responsibilities

Plans and implements initiatives and administrative aspects of behavioral health education programs
Assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees, and manage internal and external program relations
Coordinates trainee recruitment, selection and onboarding, provision of services to trainees
Oversees the establishment and maintenance of complex clinical rotations schedules, and the recruitment of internal/or external sites and preceptors
Responsible for the day-to-day operational and financial management of programs to include maintenance and tracking of documentation required for accreditation, monitoring budgets, personnel issues, and coordination of special events including site visits and graduation
Serve as the primary point of contact and liaison with faculty Program Directors, incoming and current trainees, faculty educators, and governing agencies