Medical Education Program Department Manager (Non-Supervisor) - Children's Hospital

University of Pittsburgh Medical Center • Pittsburgh, PA

71d

About The Position

University of Pittsburgh Physicians is hiring a full-time Medical Education Program Department Manager to join their team! This position will be part of our Department of Pediatrics Endocrinology Fellowship Program at Children's Hospital of Pittsburgh in Lawrenceville. This position will perform a wide range of administrative activities associated with the training program and the program's overall educational environment to facilitate the achievement of defined program objectives. This position will work with Pediatric Endocrinology Fellows and Program Director to discuss, schedule, and run departmental activities. You will also work with the team on recruitment, onboarding, and orientation along with other duties. This is an administrative role, so the ideal candidate is strategic, detail-oriented, organized and has excellent communication skills. Hours for this position are Monday through Friday, 7:30am to 4:00pm, with no evenings, weekends, or holidays! Previous experience with Graduate Medical Education (GME) is preferred.

Requirements

• High School or equivalent and 2 years of administrative experience OR a Bachelor's degree.

Nice To Haves

• Previous experience with Graduate Medical Education (GME) is preferred.

Responsibilities

• Utilize Residency Management system (Med Hub) to complete various tasks including entering rotation schedules, documenting PTO, LOAs, monitoring work hour submissions by trainees, uploading required program documentation and policies, maintaining resident/fellow specific credentialing documentation.
• Prepare and maintain documentation related to program accreditation requirements (e.g., ACGME, ASHP, CODA or CPME) as well as specialty board requirements.
• Monitor completion of annual update submissions (e.g., Web ADS Annual Update, ACGME milestones, ACGME Trainee and Faculty Surveys, AMA FREIDA).
• Coordinate and maintain documentation pertaining to the UPMC Medical Education Annual Program Oversight Review (APOR) and anticipated required documents that will be requested during accrediting body Site Visits.
• Monitor the management of trainee, rotation, faculty, and program evaluations, ensuring trainees receive documented evaluations at the end of each rotation.
• Coordinate Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC) meetings including scheduling, preparing agenda, meeting materials, program/trainee evaluation analytics, and meeting minutes.
• Develop and maintain program recruitment resources such as brochures, PowerPoint presentations, websites, and other social media outlets.
• Construct productive working relationships and act as a liaison between trainees, program directors, hospital administration, UPMC ME central team, additional internal departments, staff, and other hospitals.
• Regularly attend UPMC ME sponsored meetings and retain knowledge of information presented for updates to process change and adjustments in work requirements.
• Manage the planning and execution of live/virtual meetings, conferences, lectures, and other events including recruitment, orientation, and program celebrations.
• Provide UPMC ME with information on incoming trainees required in the credentialing process, for issuance of a new hire contract and paperwork.
• Submit confirmation of trainee termination (including program completion) to UPMC ME including processing requests for completion certificates.
• Process expense submissions for the trainee and department and track utilization of program specific funds.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees