Medical Education Accreditation & Quality Coordinator

Stony Brook University•Town of Brookhaven, NY

14d

About The Position

This pivotal role ensures the School of Medicine maintains its accreditation by the Liaison Committee on Medical Education (LCME). The coordinator will lead the organization, coordination, and administration of all LCME accreditation processes, which are essential for upholding national standards and driving continuous quality improvement within the MD program. As the primary liaison for LCME accreditation within the Renaissance School of Medicine's (SOM) Office of Medical Education, the Coordinator will provide high-level analytical and operational support, ensuring the school maintains its national accreditation standards. The successful incumbent must possess: Independent Work & Detail Orientation: Demonstrated ability to work independently, take ownership of results, organize complex workloads with meticulous attention to detail and accuracy, and manage multiple tasks and deadlines effectively. Decision-Making & Interpersonal Skills: Ability to make sound decisions within established policies and procedures. Proven interpersonal skills and the ability to build and maintain strong working relationships with colleagues and learners. Problem-Solving & Judgement: Ability to apply job skills, policies, and procedures to complete complex assignments and projects. Exercise sound judgment within defined procedures to determine appropriate actions. Advanced Organizational & Analytical Skills: Exceptional organizational, analytical, and problem-solving skills, with a demonstrated ability to manage complex schedules and data with precision. Research & Communication: Skill in independently researching questions and effectively communicating findings. Excellent verbal, written, and active listening skills, with a strong service orientation. Data Management & Reporting: Investigative, data analysis, and reporting skills. Proficiency in generating accurate computer reports, including data entry, maintenance, extraction, and analysis in electronic systems. Confidentiality & Professionalism: Ability to maintain strict confidentiality and handle sensitive information with discretion. Ability to interact professionally, resourcefully, and courteously with all stakeholders. Technical Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), web navigation, and data collection tools (e.g., Qualtrics). Preference for basic statistical analysis software knowledge. Accreditation & Quality Improvement: Knowledge of program and institutional accreditation requirements, preferably including LCME standards. Knowledge of data collection, analytics, and decision-making tools for strategic planning and continuous quality improvement. Project Management & Coordination: Proven project management skills across all project phases. Ability to coordinate the efforts of multiple groups effectively. Communication & Interpersonal Skills: Superior verbal and written communication skills, including technical writing, with the ability to interact effectively with students, faculty, administrators, and external agencies. Data & Database Management: Experience with data collection, database management, and data analysis. Student Support & Advocacy: Demonstrated history of successful support, education, and advocacy for all students, aligned with university values and policies. Proven Organizational Skills: Proven experience in organizing and managing multiple projects and processes simultaneously. Liaison Committee on Medical Education (LCME) Accreditation: Provide support to the Vice Dean for UGME, the Director of Evaluation and Assessment, and to the accrediting body of the medical school, the Liaison Committee on Medical Education (LCME). This can include event planning for faculty retreats and preparation for LCME accreditation site visits.

Requirements

Bachelor’s Degree (foreign equivalent or higher
Two (2) years of full-time related experience.
Previous full-time experience working in an educational environment.
Demonstrated experience and expertise with Microsoft Office Software and Google Docs/Sheets.
Experience with coordinating meetings, and/or managing calendars, organizing documents, and taking meeting minutes.
Independent Work & Detail Orientation: Demonstrated ability to work independently, take ownership of results, organize complex workloads with meticulous attention to detail and accuracy, and manage multiple tasks and deadlines effectively.
Decision-Making & Interpersonal Skills: Ability to make sound decisions within established policies and procedures. Proven interpersonal skills and the ability to build and maintain strong working relationships with colleagues and learners.
Problem-Solving & Judgement: Ability to apply job skills, policies, and procedures to complete complex assignments and projects. Exercise sound judgment within defined procedures to determine appropriate actions.
Advanced Organizational & Analytical Skills: Exceptional organizational, analytical, and problem-solving skills, with a demonstrated ability to manage complex schedules and data with precision.
Research & Communication: Skill in independently researching questions and effectively communicating findings. Excellent verbal, written, and active listening skills, with a strong service orientation.
Data Management & Reporting: Investigative, data analysis, and reporting skills. Proficiency in generating accurate computer reports, including data entry, maintenance, extraction, and analysis in electronic systems.
Confidentiality & Professionalism: Ability to maintain strict confidentiality and handle sensitive information with discretion. Ability to interact professionally, resourcefully, and courteously with all stakeholders.
Technical Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), web navigation, and data collection tools (e.g., Qualtrics).
Accreditation & Quality Improvement: Knowledge of program and institutional accreditation requirements, preferably including LCME standards. Knowledge of data collection, analytics, and decision-making tools for strategic planning and continuous quality improvement.
Project Management & Coordination: Proven project management skills across all project phases. Ability to coordinate the efforts of multiple groups effectively.
Communication & Interpersonal Skills: Superior verbal and written communication skills, including technical writing, with the ability to interact effectively with students, faculty, administrators, and external agencies.
Data & Database Management: Experience with data collection, database management, and data analysis.
Student Support & Advocacy: Demonstrated history of successful support, education, and advocacy for all students, aligned with university values and policies.
Proven Organizational Skills: Proven experience in organizing and managing multiple projects and processes simultaneously.

Nice To Haves

Master’s Degree (foreign equivalent or higher).
Additional years of full-time related experience.
Demonstrated experience in a school of medicine, academic medical center or similar environment.
Experience coordinating meetings on virtual platforms (i.e. Zoom).
Proofreading and editing experience.
Experience in collecting quantitative data using online survey tools (i.e. Qualtrics).
Experience in quantitative and qualitative data analysis.
Experience with School of Medicine practices, policies, and procedures.
Experience with project management and/or quality improvement processes.
Preference for basic statistical analysis software knowledge.

Responsibilities

LCME Accreditation Coordination & Management: Coordinate and manage all aspects of LCME site visits including self-study, mock site visits, and official site visits, ensuring adherence to national standards.
Oversee the preparation, refinement, and timely submission of all LCME documentation.
Engage in the continuous monitoring of compliance with accreditation standards and the implementation of the continuous quality improvement plan.
Policy & Procedures Monitoring: Monitor, maintain, organize, and publish educational policies, ensuring alignment with LCME standards.
Collaborate with academic, administrative, and technical stakeholders to ensure policies are up to date, approved, accurate, and accessible.
Accreditation Support, Communication, and collaboration: Assist in planning, implementing, and directing activities that support the Renaissance School of Medicine's accreditation goals.
Facilitate effective communication and collaboration across departments and stakeholders regarding accreditation initiatives.
Serve as the principal administrative contact for the accreditation/continuous quality improvement team.
Establish and maintain effective communication strategies for internal and external stakeholders regarding accreditation and quality improvement processes.
Develop and deliver specialized training to ensure faculty and staff remain informed of compliance and accreditation requirements.
Document and Data Management: Accumulate, organize, and maintain detailed evidence and documentation required for accreditation.
Collect, analyze, and synthesize accreditation and quality improvement data from various sources, including internal evaluations, student analyses, and graduation questionnaires.
Synthesize and analyze data to support accreditation efforts, identify areas for improvement, and manage accreditation-related events and submissions.
Update and manage all databases related to LCME accreditation.
Exercise mature judgement and informed decision making in handling confidential and sensitive matters.
Manage, monitor, and ensure the accuracy of all accreditation data, including accreditation tables.
Proofread and ensure the accuracy of the LCME data collection instrument and all related reports (e.g., follow-up reports, progress reports, responses to citations).
Committee participation and support Serve as a key member of LCME-related committees, providing expert guidance and support.
Provide support to the Vice Dean for UGME.
Administrative Support for Evaluation and Assessment: Provide comprehensive administrative support to the Director of Evaluation and Assessment, focusing on data management and analysis to enhance curricular quality.
Quality Improvement Implement and manage quality assurance processes to evaluate the MD program's effectiveness.
Utilize strong research, analytical, and problem-solving skills to address complex issues.
Facilitate continuous quality improvement initiatives based on accreditation findings and data analysis, fostering a culture of ongoing improvement.
Data Collection and Analysis: Develop, distribute, collect, and analyze quantitative data from various sources, including:
Surveys related to curricular quality improvement.
Course exam scores, final course grades, NBME shelf exam scores, OSCE/CPX scores, and USMLE scores.
Course/clerkship management data (e.g., timeliness of grades, grade distribution, mistreatment concerns).
Student satisfaction data (e.g., AAMC GQ, end-of-course/clerkship/year evaluations).
Annual end-of-phase surveys and focus groups.
Conduct qualitative data analysis of student written comments and focus group notes.
Other Duties as Assigned: Perform a variety of administrative tasks to support medical education and accreditation initiatives.
Pre-Clinical Education & Committee Support: Provide essential administrative support for the School of Medicine's pre-clinical education programs, managing complex tasks with sound judgment.
Provide comprehensive staff support to essential School of Medicine committees, including agenda preparation, data collection, minute-taking, action item follow-up, and correspondence management.
Student Records Management: Manage student records, including data entry into the medical student curriculum database (Cbase), confidential file maintenance, and compliance verification, ensuring adherence to FERPA regulations.
Communication and Support: Respond to inquiries from faculty, staff, and students via email and phone, providing reception coverage as needed.
Resolve problems or make appropriate referrals.
General Administrative Support: Perform other assigned duties related to medical education and accreditation.
Other duties as assigned.