Medical Affairs Operations Specialist

Asklepios BioPharmaceutical, Inc. (AskBio)

1d

About The Position

The Medical Affairs Operations Specialist plays a critical role in enabling the effective and compliant execution of Medical Affairs activities. This position manages contract, invoice, and purchase order processes; coordinates operational logistics for congresses and Medical Affairs initiatives; supports the Medical Review Board (MRB) process; and maintains structured documentation and tracking systems. The Specialist enhances team effectiveness through strong organizational skills, proactive problem‑solving, and collaboration with key stakeholders across Legal, Finance, Procurement, and other internal functions. This role is essential to ensuring Medical Affairs programs run efficiently, compliantly, and with operational excellence.

Requirements

• Bachelor’s degree in life sciences, healthcare, business administration, or a related field with 2+ years’ related industry experience OR High School Diploma and 6+ years’ related industry experience
• Related work experience in Medical Affairs operations, clinical operations, project coordination, vendor management, finance/PO processing, or related regulated industry work
• Strong organizational and prioritization skills and attention to detail
• Proficiency in MS Office Suite and document management systems
• Excellent communication and interpersonal skills (written and oral)
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving and analytical skills
• Commitment to compliance and quality standards

Nice To Haves

• Master’s degree in life sciences, healthcare, business administration or a related field
• Project management experience and/or certification
• Experience managing contracts, purchase orders, invoices, or budget tracking within structured processes

Responsibilities

• Manages and tracks Medical Affairs contracts, invoices, and purchase orders to ensure accurate processing, timely payments, and compliant documentation
• Provides operational support for Medical Affairs initiatives, including congress and conference planning, logistics coordination, vendor communication, and tracking conference‑related deliverables
• Supports the Medical Review Board (MRB) process as needed by preparing materials, coordinating schedules, and maintaining organized documentation
• Enhances team efficiency by maintaining spreadsheets and shared files, coordinating meetings, and facilitating cross‑functional communication with Legal, Finance, Procurement, and other internal partners
• Supports other projects in Medical Affairs as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level