Mechanic Shop Clerk - ADESA San Antonio

ADESA • San Antonio, TX

255d • $17 - $19

About The Position

The Mechanic Shop Clerk will perform clerical duties, such as ordering parts for the mechanic shop, as assigned in accordance with corporate guidelines. The role involves ensuring that company policies, procedures, and applicable state and federal laws are followed at all times. The position reports to the Mechanic Shop Manager or designated manager.

Requirements

• High School Diploma or GED preferred
• 1 year of administrative experience is required
• Proficient computer skills required, Google Suite experience preferred
• Must have the ability to interact positively with others
• Must be 18 years of age with a valid driver's license and driving record that meets company requirements
• Must have a demonstrated ability to read, write, and communicate effectively in English
• Well-organized and responsible with an aptitude in problem-solving with strong multitasking skills
• Ability to adapt to changing work environments, including exposure to excessive weather conditions (heat/cold)

Nice To Haves

• Auction knowledge and experience is a plus

Responsibilities

• Perform various general administrative duties including data entry, data verification, preparing reports and correspondence for the supervisor/manager
• Create and maintain customer files, both digital and hardcopy
• Order parts according to approved estimates and repair orders scheduled for the mechanic and body shop
• Track and prepare parts received
• Familiarize with customer account contracts and knowledgeable of pre-authorized amounts for repair transactions as described in the account contract
• Post repair and parts transactions to vehicle account in V-Trace, i.e. mechanical repairs, process customer billing, parts, PSI's, etc. and print reports
• Compile information needed for various reports and assist in coordinating project-oriented duties at the discretion of the supervisor
• Communicate with other departments to ensure repair transactions are authorized
• Respond to customer inquiries pertaining to vehicles
• Set up estimates and appointments with outside vendors/sublet services
• Process payments to vendors for parts and services for shop
• Post updates and estimates in the ADESA Inspections Portal
• Meet monthly and year end deadlines for supply inventory reporting to accounting
• Conduct or assist with shop inventory
• Scan, code, and audit invoices for payment
• Provide accurate, friendly quality service to customers when processing customer transactions
• Ensure all shop area conditions are not a potential threat to employee or customer safety
• Follow any other job-related instructions and perform any other job-related duties requested by any person authorized to give instructions or assignments

Benefits

• Competitive Pay
• Quality Benefits
• Holiday and Paid Time Off
• Education and Equipment Reimbursement Programs
• Matching 401(k)
• Career Path Opportunities
• And More!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Merchant Wholesalers, Durable Goods
• Education Level: High school or GED