Materials Associate

Cape Cod Healthcare•Falmouth, MA

19d

About The Position

Consistently provides service excellence to all patients, family members, visitors, volunteers and co-workers in a manner that reflects Falmouth Hospital’s commitment to CARES\: compassion, accountability, respect, excellence and service. Within a stockless/just-in-time distribution environment, which by definition and design provides minimal to no safety-stock, has direct responsibility for the replacement of clinical/ancillary unit supplies. Is responsible for rotating stock and checking expiration dates monthly. Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards. Staff assignments\: Central Distribution, Courier and Receiver, copy center. Receives incoming materials, supplies, and equipment, and reconciles shipping documents with corresponding purchase orders. Inspects shipments for damages, defects or discrepancies. Records information and notifies Purchasing personnel or Supervisor. Inputs receiving information into Materials Management Information system accurately and in a timely manner. Separates and stages incoming goods for distribution to appropriate department or entity. Coordinates items for shipment by commercial conveyance by preparing billing of lading and/or other documents as required. Assists with care and maintenance of departmental equipment and supplies. Routes all equipment to Bio Medical/ Clinical Engineering for required electrical safety inspections prior to delivery to appropriate department or entity. Runs all necessary Materials Management System routines to facilitate inventory re-stock, bar code scanning, JIT, EDI and Sub-Inventory maintenance. Responds to and processes all requests for copy requests, supplies via Par-Level Inventory process, direct contact, phone/voice mail and /or direction from Central Distribution Manager. Manages and restocks disaster carts, copy machines, mail machine and/or any specialty supply carts as needed. Maintains and cleans Central Distribution Department specific supply storage carts and shelves. Picks up and delivers supplies, orders, and incoming/outgoing and interfacility mail to all departments of Falmouth Hospital Participates in educational programs, in-services and meetings as required. Recognizes/understands responsibility of this key role and the responsibility this position demands in the direct support of high quality patient care delivery regardless of assignment. This will be measured by the accountability/initiative taken in the performance of daily duties and assignments. Ability to work independently. Complies with policies regarding the wearing of department provided uniforms. Performs other duties as requested. Consistently provides service excellence to all patients, family members, visitors, volunteers and co-workers in a manner that reflects Falmouth Hospital’s commitment to CARES\: compassion, accountability, respect, excellence and service.

Requirements

Ability to read, write and communicate in English.
High school diploma or general education degree (GED), or one to three months related experience and /or training, or equivalent combination of education and experience.
Proficient basic computer/keyboarding skills necessary to run multiple Materials Management module routines and communicate effectively via messaging system.
Ability to work independently.

Responsibilities

Direct responsibility for the replacement of clinical/ancillary unit supplies within a stockless/just-in-time distribution environment.
Rotating stock and checking expiration dates monthly.
Maintaining departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards.
Receiving incoming materials, supplies, and equipment, and reconciling shipping documents with corresponding purchase orders.
Inspecting shipments for damages, defects or discrepancies.
Recording information and notifying Purchasing personnel or Supervisor.
Inputting receiving information into Materials Management Information system accurately and in a timely manner.
Separating and staging incoming goods for distribution to appropriate department or entity.
Coordinating items for shipment by commercial conveyance by preparing billing of lading and/or other documents as required.
Assisting with care and maintenance of departmental equipment and supplies.
Routing all equipment to Bio Medical/ Clinical Engineering for required electrical safety inspections prior to delivery to appropriate department or entity.
Running all necessary Materials Management System routines to facilitate inventory re-stock, bar code scanning, JIT, EDI and Sub-Inventory maintenance.
Responding to and processing all requests for copy requests, supplies via Par-Level Inventory process, direct contact, phone/voice mail and /or direction from Central Distribution Manager.
Managing and restocks disaster carts, copy machines, mail machine and/or any specialty supply carts as needed.
Maintaining and cleaning Central Distribution Department specific supply storage carts and shelves.
Picking up and delivering supplies, orders, and incoming/outgoing and interfacility mail to all departments of Falmouth Hospital
Participating in educational programs, in-services and meetings as required.
Complying with policies regarding the wearing of department provided uniforms.
Performing other duties as requested.