Material Planner and Expediter (West Seneca, Buffalo, NY)

Sherwood Electromotion•New York, NY

52d•$22 - $28

About The Position

Material Planner and Expediter (West Seneca, Buffalo, NY) Admin / Secretarial / Office Support Contracts Administrator New York Permanent / Full Time 31/10/2025 Job Duties Expedite receipt of components, assembly kits, subassemblies, assemblies as required by Production to complete Work on time, stay on schedule and meet deadlines. Contact Vendors on a daily basis to ensure timely delivery of Materials. Update Promise date in the system and continuously follow up with Vendors to ensure the shipments are made as per the promised date. All Line Items on Open Purchase orders have to be reviewed followed up with vendors and information from Vendors Updated in the system every week. Maintain constant contact with vendors, transporter, Custom Broker etc. while deliveries are in transit. Resolve any situations affecting arrival of parts to the plant on time. Notify all in a timely manner if a critical delivery is going to be late. Evaluate the situation and make adjustments in the procurement plan like procuring from alternate vendors, obtain approval for use of alternate materials, Processing concessions / Deviations for approval from Engineering / QA to meet the requirements of the production scheduler. Communicating with vendors to resolve issues affecting a purchase order. Track orders from placement through delivery and acceptance. Visit supplier facilities as required to monitor progress of Critical Components. Creating and issuing purchase orders for materials and services as required. Resolve and find solutions to vendor errors and any Quality issues of materials as they arise from time to time. Review/Analyze production schedule, inventory reports and work orders to determine types, quantities, and availability of required material ensuring Scheduler due dates are met Prioritize PO's to support completion of Work orders as per scheduler want dates & Part Stopper reports. Facilitate movement of materials/ Kits from stores to Work Stations as required in the schedule. Coordinate with Stores in receiving shipments of materials in the system after ensuring parts are approved as per quality plan and specifications. Coordinate with Stores to pick & book parts for Work orders as material becomes available. Arrange to book the Incoming Materials / subassemblies to the right work orders ensuring proper functioning of Scheduler to complete Customer Orders. Coordinating with Buyers to assess reliability of vendors and identify solutions for ongoing problems. Coordinate with Supervisors, Lead Hands in Production, QA, Engineering, Sales & Shipping as required to take and provide feedback on material related issues affecting production and completion of Jobs as per Scheduler. Ensure updated Material status is available in the system for everyone to access. Review System bug Report for Purchasing Function on a daily basis and update system as required to ensure smooth functioning of the System. Performing other duties as allocated by the head of department. Requirements University degree in Mechanical Engineering and Practical Industrial Experience in Supply Chain Management. 2-3 plus years experience as a buyer in an industrial procurement environment. Certification as a CPM, CSCP, APP, CPPB, CPPO, or equivalent Demonstrated knowledge of purchasing and industrial technical contracting techniques and procedures. Strong knowledge of internal controls and finance management. Excellent computer (MS Excel Outlook) and people management skills. Excellent communication and negotiation skills. Able to consistently represent the company in a professional manner. Thorough knowledge of ERP / MRP software systems and data entry. Sound judgment and shrewd decision making skills. Ability to work with little or no supervision. Knowledge of accounting and budgetary practices and principles. Able to quickly calculate discounts, interest, commissions, proportions, percentages, and volume. Considerable knowledge of laws, ordinances, and regulations pertaining to corporate purchasing practices. Strong writing skills for creating reports, correspondence, contracts, requests, bids, and other documentation. Knowledge of the appropriate tools for grading, analyzing, and assessing materials, equipment, supplies, services, and other commodities. Sound analytical thinking, planning, prioritization, and execution skills. Ability to respond appropriately in pressure situations with a calm and steady demeanour. Strong customer service focus. Hourly Rate : $22-$28 Job Location : 221 Lein Road, West Seneca, Buffalo, NY

Requirements

University degree in Mechanical Engineering and Practical Industrial Experience in Supply Chain Management.
2-3 plus years experience as a buyer in an industrial procurement environment.
Certification as a CPM, CSCP, APP, CPPB, CPPO, or equivalent
Demonstrated knowledge of purchasing and industrial technical contracting techniques and procedures.
Strong knowledge of internal controls and finance management.
Excellent computer (MS Excel Outlook) and people management skills.
Excellent communication and negotiation skills.
Able to consistently represent the company in a professional manner.
Thorough knowledge of ERP / MRP software systems and data entry.
Sound judgment and shrewd decision making skills.
Ability to work with little or no supervision.
Knowledge of accounting and budgetary practices and principles.
Able to quickly calculate discounts, interest, commissions, proportions, percentages, and volume.
Considerable knowledge of laws, ordinances, and regulations pertaining to corporate purchasing practices.
Strong writing skills for creating reports, correspondence, contracts, requests, bids, and other documentation.
Knowledge of the appropriate tools for grading, analyzing, and assessing materials, equipment, supplies, services, and other commodities.
Sound analytical thinking, planning, prioritization, and execution skills.
Ability to respond appropriately in pressure situations with a calm and steady demeanour.
Strong customer service focus.

Responsibilities

Expedite receipt of components, assembly kits, subassemblies, assemblies as required by Production to complete Work on time, stay on schedule and meet deadlines.
Contact Vendors on a daily basis to ensure timely delivery of Materials.
Update Promise date in the system and continuously follow up with Vendors to ensure the shipments are made as per the promised date.
All Line Items on Open Purchase orders have to be reviewed followed up with vendors and information from Vendors Updated in the system every week.
Maintain constant contact with vendors, transporter, Custom Broker etc. while deliveries are in transit. Resolve any situations affecting arrival of parts to the plant on time.
Notify all in a timely manner if a critical delivery is going to be late.
Evaluate the situation and make adjustments in the procurement plan like procuring from alternate vendors, obtain approval for use of alternate materials, Processing concessions / Deviations for approval from Engineering / QA to meet the requirements of the production scheduler.
Communicating with vendors to resolve issues affecting a purchase order.
Track orders from placement through delivery and acceptance.
Visit supplier facilities as required to monitor progress of Critical Components.
Creating and issuing purchase orders for materials and services as required.
Resolve and find solutions to vendor errors and any Quality issues of materials as they arise from time to time.
Review/Analyze production schedule, inventory reports and work orders to determine types, quantities, and availability of required material ensuring Scheduler due dates are met
Prioritize PO's to support completion of Work orders as per scheduler want dates & Part Stopper reports.
Facilitate movement of materials/ Kits from stores to Work Stations as required in the schedule.
Coordinate with Stores in receiving shipments of materials in the system after ensuring parts are approved as per quality plan and specifications.
Coordinate with Stores to pick & book parts for Work orders as material becomes available.
Arrange to book the Incoming Materials / subassemblies to the right work orders ensuring proper functioning of Scheduler to complete Customer Orders.
Coordinating with Buyers to assess reliability of vendors and identify solutions for ongoing problems.
Coordinate with Supervisors, Lead Hands in Production, QA, Engineering, Sales & Shipping as required to take and provide feedback on material related issues affecting production and completion of Jobs as per Scheduler.
Ensure updated Material status is available in the system for everyone to access.
Review System bug Report for Purchasing Function on a daily basis and update system as required to ensure smooth functioning of the System.
Performing other duties as allocated by the head of department.