Material Management Assistant

CKD USA Corporation•Austin, TX

About The Position

CKD USA is a Japanese owned company doing business in the United States for 40 years. We provide an extensive array of automation technology products, including pneumatic and electric actuators, directional control valves, vacuum components, air preparation, and process valves. Our components are found in a wide range of industries, from automotive and packaging to semiconductor and medical. CKD's products are specified in automation and machinery by OEMs and end-users globally. CKD’s distribution network, combined with unsurpassed product breadth, provides our customers with world-class solutions delivered anywhere in the United States. CKD USA Corporation is seeking a highly organized and detail-oriented Material Management Assistant to support our Austin Manufacturing operations. This role provides critical administrative and clerical support to ensure efficient office and production coordination within our semiconductor manufacturing environment.

Requirements

Minimum of 1-2 years of administrative or office support experience, preferably in a manufacturing or industrial setting.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent communication skills, both written and verbal.
Attention to detail and a high degree of accuracy in data entry and document preparation.
Ability to work independently and as part of a team.

Nice To Haves

Experience with ERP systems or other manufacturing software is a plus.

Responsibilities

Manage the full cycle Manufacturing Order Process, including releasing, and distribution of manufacturing order to respective locations for processing and closing.
Assist with the preparation of reports, presentations, and other documentation as needed.
Provide general administrative assistance to the manufacturing team, including answering phones, responding to emails, and handling correspondence.
Organize and maintain both physical and electronic files, ensuring easy access to important documents.
Ensure all documents are properly filed and archived according to company policies and regulatory requirements.
Accurately enter data into the company’s ERP system or other databases as required.
Maintain and update records related to production, quality control, and safety compliance as assigned.
Manage office supplies, ensuring that all necessary materials are stocked and available.
Assist with the coordination of meetings, including scheduling, preparing agendas, and taking minutes.
Perform general office duties, such as photocopying, scanning, faxing, and mailing.
Provide backup support for other administrative staff as needed.
Act as a liaison with HR for onboarding new hires and miscellaneous training requirements. Including, but not limited to coordinating new hire luncheons and company events.
Present a positive and respectful professional image towards customers and co-workers and make decisions based on company policies and processes.
Perform other duties as assigned.