Material Coordinator

Adams Communication & Engineering Technology, Inc.•Havelock, NC

5d•Onsite

About The Position

We are seeking a highly skilled and motivated Procurement Logistic Coordinator for our Havelock NC program office location. The Procurement Logistics Coordinator is responsible for executing procurement and logistics functions in direct support of aerospace maintenance and modification programs. This role serves as a critical link between Operations, Supply Chain, and Finance, ensuring timely acquisition of materials, accurate tracking of orders, and alignment with contract requirements. The position requires a high level of attention to detail, accountability, and the ability to operate in a fast-paced, compliance-driven DoD environment. The above job description is not intended to be an all-inclusive list of duties and standards of the position. The Material Coordinator coordinates and expedites flow of material, parts, and assemblies within or between departments in accordance with production and shipping schedules or department supervisors' priorities. In this job, the Material Coordinator reviews production schedules and confers with department supervisors to determine material required or overdue and to locate material, requisitions material and establishes delivery sequences to departments according to job order priorities and anticipated availability of material; arranges for in-plant transfer of materials to meet production schedules, and with department supervisors for repair and assembly of material and its transportation to various departments, and examines material delivered to production departments to verify if type specified. This Worker may monitor and control movement of material and parts along conveyor system, using remote-control panel board, compute amount of material needed for specific job orders, applying knowledge of product and manufacturing processes and using adding machine; compile report of quantity and type of material on hand, move or transport material from one department to another, using hand or industrial truck; may compile perpetual production records in order to locate material in process of production, using manual or computerized system, and maintain employee records.

Requirements

2+ years of experience in procurement, logistics, or supply chain (aerospace/DoD preferred)
Working knowledge of FAR/DFARS and DoD contracting environment (preferred)
Experience with ERP systems (Costpoint preferred)
Strong organizational skills with the ability to manage multiple priorities
Proficiency in Microsoft Office (Excel, Outlook, Teams)
Ability to work in a fast-paced, deadline-driven environment Advanced Microsoft Office Suites skills (Excell, Word, PowerPoint, Project)
Knowledge of aerospace material and part compliance standards (AS9100, ITAR, DFARS).
Strong attention to detail and ability to manage large, complex data.
Excellent communication and cross-functional collaboration skills.
Self-motivated and Self Starter work approach.

Nice To Haves

Experience supporting aviation maintenance or modification programs (H-60, H-1, or similar platforms)
Familiarity with small business subcontracting requirements
Experience with material kitting, inventory control, or warehouse coordination

Responsibilities

Process purchase (PR) in accordance with contract requirements
Function as corporate buyer facilitator
Ensure compliance with FAR/DFARS, company procurement policies, and small business utilization requirements
Ensure proper identification of part numbers, revisions, NSNs, materials, and units of measure.
Support Program and Operations Management teams providing status updates, impacts and potential delays. Assist on weekly reporting status updates and tracking.
Track material from order placement through delivery and receipt
Monitor vendor performance related to quality, delivery, and responsiveness
Ensure all procurement actions are properly documented and entered into Costpoint (or applicable ERP)
Support reconciliation of purchase orders, receipts, and vendor invoices
Coordinate with Buyer Financial Analyst / AP to ensure timely and accurate vendor payments
Maintain procurement files in accordance with audit requirements (CPSR readiness)
Ensure comply with AS9100, ITAR, DFARS, and program-specific requirements.
Ensure traceability and documentation for all material purchases
Support reporting requirements for program management (status updates, material readiness, risk items)
Utilize ERP/MRP/PLM systems (e.g., COSTPOINT) to manage PR / PO.
Support cost roll-ups, procurement planning, and material forecasting.
Assist in continuous improvement of PO / BOM management processes and tools.