Marketing VP Secretary

East Penn Manufacturing Company • Lyon Station, PA

3d

About The Position

We are seeking a highly organized and motivated Marketing Administrative Assistant to support our VP of Marketing in a dynamic and fast-paced environment. The Marketing Administrative Assistant provides essential administrative and project support to the VP of Marketing and the broader marketing department. This role ensures smooth daily operations by managing schedules, coordinating meetings, preparing reports, tracking budgets and expenses, and assisting with the execution of marketing initiatives. The ideal candidate is highly organized, detail‑oriented, proactive, and able to communicate effectively in a fast‑paced, collaborative environment. This position offers the opportunity to work closely with senior leadership and gain exposure to a wide range of marketing activities, including content development, reporting, and campaign coordination.

Requirements

• Proficiency in Microsoft Office programs, especially Excel, Word, and PowerPoint (including formulas, graphs, and templates).
• Knowledge of marketing functions and terminology preferred.
• Strong writing and proofreading capabilities.
• Ability to work with confidential information.
• Experience using standard office equipment and software.
• Ability to manage competing demands and adapt to delays or unexpected events.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time‑management abilities.
• Ability to multitask and work effectively under pressure.
• Self‑motivated, able to work independently and collaboratively.
• Strong problem‑solving skills.
• Professional phone and interpersonal skills.
• Team‑oriented mindset with the ability to work across departments.

Nice To Haves

• Knowledge of marketing functions and terminology preferred.

Responsibilities

• Administrative Support Manage calendars, schedule meetings, and coordinate departmental communications.
• Prepare PowerPoint presentations, reports, and other materials for internal and external use.
• Handle incoming inquiries for the department and route information appropriately.
• Maintain confidentiality when handling sensitive information.
• Marketing Operations & Project Coordination Assist in the development, proofing, and distribution of marketing materials, catalogs, and presentations.
• Support the execution of marketing initiatives by coordinating tasks, timelines, and documentation.
• Manage mailings, magazine subscriptions, and distribution lists.
• Oversee tour headset inventory and usage.
• Budget, Billing & Purchasing Track marketing budgets, expenses, and billing activity.
• Create and monitor purchase orders; process and file invoices.
• Prepare marketing reports related to billing and spending.
• Departmental Support Coordinate with internal teams and external partners as needed.
• Serve as backup for guesthouse scheduling and company catering arrangements.
• Operate standard office equipment including calculators, printers, copiers, and fax machines.
• Perform additional duties as assigned to support departmental needs.

Benefits

• Competitive compensation
• Group insurance that includes medical, dental, vision, and prescription coverage
• 401K savings plan
• Annual bonus
• 9 paid holidays and 10 paid vacation days
• Employee assistance programs
• Fitness Discounts
• Promotional opportunities
• Safety Glasses, Safety Shoes, and Uniform provided or reimbursed by the company

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed