Marketing / Social Media Assistant - Bowhead Transport

Ukpeagvik Inupiat Corporation • Anchorage, AK

389d

About The Position

The Marketing / Social Media Assistant at Bowhead Transport plays a crucial role in supporting the administrative functions and marketing efforts of the company. This position involves a variety of tasks including communication management, invoice preparation, travel arrangements, and social media engagement. The assistant will work closely with the administrative team to ensure smooth daily operations and contribute to the company's growth and marketing initiatives.

Requirements

• Preferable admin assistant experience.
• Excellent time management skills and the ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office (Excel, PowerPoint, Word).
• High school diploma or equivalent; college degree in Marketing, Graphic Design or Photography preferred.
• Current and valid driver's license.

Nice To Haves

• The ability to travel occasionally.
• Willingness to occasionally work flexible hours including weekends.
• Initiative and eagerness to learn and grow professionally.
• Ability to be a team player providing reliability, punctuality, creativity, and drive.

Responsibilities

• Answer and direct calls with polite and professional communication.
• Reply to email and telephone calls in a timely manner.
• Prepare and monitor invoices.
• Receive, organize, and submit staff receipts for accounting records.
• Organize and schedule appointments, book conference calls and meetings.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Book travel arrangements for Bowhead staff and sub-contractors, including rooms, taxis, couriers, hotels, etc.
• Assist Bowhead Management with creating presentations.
• Handle multiple projects in an orderly manner.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of other office and Bowhead Transport staff.
• Assist in the planning and coordination of office procedures.
• Receive, sort, and distribute the mail.
• Drive a vehicle picking up Bowhead Transport personnel or supplies and delivering as needed.
• Photocopy and print out documents on behalf of other colleagues.
• Conduct data entry.
• Work with UIC HR, Payroll & I.T. department to onboard new hires and provide orientation.
• Manage advertising photos and videos, including in-field photography as assigned by Bowhead Management.
• Dispense camera and photography equipment by vessel and manage equipment tracking.
• Collect all Bowhead Transport photos and videos from field crews bi-weekly, sorting and assessing content quality for marketing purposes.
• File and save quality photos in a shared platform according to content for easy selection.
• Perform photo editing and color adjustments for Bowhead marketing photos, maintaining branding themes.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Accidental death and dismemberment insurance
• Short/long-term disability insurance
• 401(k) retirement plans
• Paid time off programs for eligible full-time employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Construction of Buildings
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees