MARKETING & PROPOSAL SPECIALIST/SR. MARKETING & PROPOSAL SPECIALIST

Citadel CPM•Pasadena, CA

5d•$60,000 - $90,000

About The Position

The Marketing & Proposal Specialist or Sr. Marketing & Proposal Specialist is a motivated, detail-driven, and passionate professional who will support our day-to-day marketing efforts, develop winning proposals, and support our strategic business growth. Experience in Adobe InDesign with proficiency in a CRM system are required. This role plays a key part in Citadel’s pursuit efforts, leading and supporting the creation of high-quality proposals, presentations, and marketing materials that position the firm as a trusted construction and program management partner. We're looking for someone with at least 5 years of marketing and proposal coordination experience within the AEC industry who can manage the end-to-end proposal process with precision, creativity, and strong storytelling. This role is ideal for someone who thrives in a collaborative environment and enjoys blending strategy, writing, design, and coordination to deliver compelling materials that help win work.

Requirements

5-10 years of experience as a Marketing & Proposal Specialist
10-15 years of experience as Sr. Marketing & Proposal Specialist is required, some of which in the architecture/engineering or construction management industry
Proficiency with Adobe InDesign and CRM software is required, Deltek or Unanet/Cosential is preferred
Proficiency with MS Office Suite software is required
Excellent written and verbal communications skills are required
Excellent organizational skills are required
Ability to handle sensitive information and maintain discretion is required
Valid and current driver’s license and automobile insurance.

Nice To Haves

Some experience with AI & automation is desirable

Responsibilities

Support firmwide marketing initiatives by developing marketing collateral, resumes, project sheets, and qualifications packages
Assist with brand-building efforts including presentations, internal and external communications, and special marketing initiatives
Help maintain marketing databases, templates, and content libraries to support efficient pursuit delivery
Maintain company certifications
Mine sales opportunities, maintain sales pipeline, and conduct opportunity research
Partner closely with internal teams across construction management, program management, and leadership to gather information and refine messaging
Manage multiple pursuits and deadlines simultaneously while maintaining accuracy and attention to detail
Continuously improve proposal processes, tools, and best practices to enhance consistency, efficiency, and quality
Craft cohesive proposal narratives that align team strategy, project experience, and client needs
Produce visually polished, well-organized materials that meet Citadel’s brand standards and elevate overall proposal quality
Monitor logo/branding
Maintain company website
Maintain social media feeds
As-needed support in business development functions