Marketing & Proposal Operations Manager

Citadel CPM•Pasadena, CA

1d•$120,000 - $140,000•Onsite

About The Position

The Marketing & Proposal Operations Manager is responsible for the development and production of proposals and statements of qualifications in response to various procurement solicitations in collaboration with the CEO, Market Sector Leaders, and staff. This position requires strategic thinking, excellent technical writing abilities, exceptional time management and organizational skills, superior interpersonal skills with clients and staff members, and mastery of the best practices in marketing and brand development for a construction project management consultancy group. We're looking for someone with at least 15 years of total experience in the AEC industry where they've been involved in strategic opportunities, creating proposals that have consistently led to success. We want to hear about the number of proposals they've written, how many were awarded, their values, and timelines. They should also have a track record of collaborating with leadership to boost sales and broaden the range of services offered to clients. Additionally, we need someone who's skilled in developing and executing marketing strategies and campaigns that have driven growth and expanded market share. As a Marketing & Proposal Operations Manager you will: Be a vital member of the company’s leadership team and will provide direct support and guidance to many levels of management and administration throughout the company. Will have an exceptional opportunity to thrive in a company that really values its employees and clients. Reporting directly to the President/CEO and will be strategically positioned to guide the company with its expansion goals and set forth the best practices possible regarding proposal initiatives and successful client matches.

Requirements

Must have a B.A. degree from an accredited College or University in Business Administration, Communications, Marketing, English or Journalism, Architecture, Engineering, Construction Management, or a related field of study.
15 years’ professional experience, including at least five years as the lead manager of proposal creation and delivery in the AEC Industry with a preference for the construction management field.
High level of motivation to succeed in a highly competitive market by identifying growth opportunities for Citadel CPM and matching those opportunities with exceptionally prepared and marketed proposals.
Demonstrated experience in creating winning proposals in response to Requests for Qualifications and Proposals issued by Public Agencies (City, County, State and Federal level).
Critical thinking coupled with excellent written and verbal communication skills.
Meticulous attention to meeting project deadlines and adhering to budget limitations is essential.
Effective collaboration skills to work harmoniously with project pursuit teams.
A passion to lead and mentor proposal managers and coordinators to assure the continuous growth and development of the marketing team.
Ability to oversee sensitive information and maintain discretion.
Software proficiencies : Adobe Creative Cloud (Illustrator, Photoshop, InDesign, & Acrobat Pro) Canva Microsoft Office Suite (Word, Excel, Power Point) Microsoft SharePoint Deltek Vantagepoint Website Builder: WordPress/Wix/SquareSpace/Etc.
Valid and current driver’s license and automobile insurance.

Nice To Haves

In the event that a candidate for this position can demonstrate exceptional professional experience, training and/or superior achievement in the specific duties outlined herein (and these accomplishments approximate the training and/or experience that would ordinarily be derived from formal education culminating in a degree), the candidate may still be considered for this position.

Responsibilities

Experience leading the production of winning proposals to include writing original content tailored to suit the client needs.
Excellent strategic and analytical thinking to determine if a particular Request for Qualifications and Proposals aligns with Citadel CPM’s business plans, staffing levels, areas of expertise, and internal capacity.
Demonstrate the meticulous preparation of proposals that reflect the highest standards in editing, quality content, clarity, storytelling, and persuasiveness.
Experience developing and maintaining a proposal management process for the firm that provides for the strategic customization of each proposal to address the clients’ stated needs.
Ensure that the various aspects of proposals and other written materials are compliant with the bid request requirements, accurate, and delivered promptly.
Experience scheduling and conducting project kick-off meetings and strategy sessions regarding proposals in various stages throughout the proposal pipeline.
Conduct sales opportunity reviews that focus company resources on opportunities which best align with the Citadel CPM business plan.
Establish and maintain a digital searchable CRM database to include the full lifecycle of opportunities, client history, active projects, and archived project history. The CRM shall include a database for employee resumes including maintenance of key elements such as project experience, client history, and certifications.
Maintain the company’s certifications for marketing purposes.
Develop and implement a comprehensive marketing and branding strategy to increase brand awareness and grow the Citadel CPM presence in the industry.
Manage the company’s external brand through strategic use of the company website, industry association engagement, and social media platforms.
Lead the production of marketing materials that incorporate the company’s brand, services, and values.
Lead the effort to generate the Citadel CPM Newsletter. This effort requires a combination of project management, original content creation, design, and publishing skills and abilities.
Support business development functions like preparations for marketing and proposal presentations, industry events, and networking opportunities.
Evaluate the Marketing Department’s ongoing needs regarding staffing, technology, automation, file maintenance, employment data, materials and equipment needed, office space and configuration, and other vital functions within the Department.