Marketing/Proposal Coordinator

EARTH SYSTEMS PACIFIC•San Luis Obispo, CA

1h•$30 - $35

About The Position

Earth Systems: Your Trusted Partner in Geotechnical Excellence With a rich history of providing a full spectrum of geotechnical, geology, environmental consulting, materials testing, and special inspection services since 1969, Earth Systems is deeply rooted within our communities. Our foundation is our people. We embrace our diverse staff of highly skilled professionals who have a wide range of backgrounds, experience, and talents. At each of our 10 offices throughout California, we foster a collaborative teamwork environment and empower our team with the freedom to steer their projects and career paths. Step into a position where your passion and expertise can thrive and see why our average employee tenure is over 11 years! “This is a place where you can grow. You’ll work with experienced professionals, learn something new every day, and see how marketing supports meaningful, real-world projects.” Chris Gardner- Marketing/Business Development Manager Earth Systems has an opening for a Marketing/Proposal Coordinator for our Corporate office in San Luis Obispo. The Marketing/Proposal Coordinator is a key member of the business development/marketing team supporting the full pursuit and capture process. The primary focus is the opportunity tracking, planning, scheduling, development, and finalization of responses to client requests for qualification, proposals, bids, and presentations that result in contract and/or project awards.

Requirements

Associates or bachelor’s degree in Business, Marketing, Communications or in a related field.
3+ years’ experience in marketing, preferably in the AEC industry, with related marketing, proposal writing, and social media management experience.
Proficiency in Microsoft Office applications as well as familiarity with InDesign, Word Press, Photoshop, and other software in the Adobe Creative Suite.
Exceptional written communication and editing/storytelling skills.
Strong verbal communication skills.
Excellent organizational skills and attention to detail with a strong commitment to quality.
Time management skills are critical. Able to prioritize and adjust schedule as necessary to complete deadlines in a fast-paced environment.

Nice To Haves

Become a Member of SMPS for ongoing education in the A/E/C industry as a solid career path
Professional Development is encouraged and lifelong learners supported.
Proficiency in graphic design and photography a plus.

Responsibilities

Draft proposal portions such as introduction, overview, project approach and cover letter.
Develop proposals, SOQs and presentations to deliver materials meeting RFP requirements, quality standards, and overall strategy with support from Marketing and BD team.
Support proposal development with project managers from capture to award.
Frequent entry to internal proposal log to communicate status and needs of SOQ’s in process.
Lead and help draft a checklist proposal process for RFP, RFQ award submittals.
Track, follow-up, communicate award outcomes, and enter into CRM (Unanet).
Consistent data entry to CRM for all SOQs, RFPs, RFQs, etc.
Manage resumes and proposal reuse materials’ libraries.
Interface with sub’s and prime to gather proposal document data.
Develop shared directories for Request for Proposal information.
Maintain proposal milestones schedule like issue and review dates, kickoff meetings and due dates.
Ensure proposals are in compliance with all RFP criteria and requirements.
Assist marketing coordinator with production efforts such as desktop publishing formatting, editing, printing, copying, tab/covers, producing binders and electronic media.
Partner with the Marketing Coordinator to assemble and polish proposal content into a comprehensive, client-ready package.
Create qualifications packages, project descriptions, and award submittals.
Responsible for maintaining and updating company CRM, databases of resumes, project summaries, photographs, and employee certifications.
Maintain and develop consistent company identity through document templates, letterhead and logo usage.
Maintain project database of descriptions and photographs.
Frequently enter contact information to mass email platforms.
Assists in the development, maintenance, and updating of company marketing materials i.e., brochures, resumes, and more.
Assist in the process of developing ideas, composing, and posting company mass email and social media content.
Assist in the production of the company newsletter and presentations.
Assist in tradeshow, conference, and event coordination.
Coordinates with outside vendors when necessary.
Assists BD Manager in planning marketing strategies and objectives, participates in new market research, opportunities, design, and preparation of marketing reports.
Assists in updating and organizing marketing library of published materials, marketing content, and social media content.

Benefits

Competitive salary
Bundled Medical/Vision/Dental Plan options (including a 100% Employer Paid plan option & up to 50% dependent paid)
Employer sponsored life and AD&D coverage
Employer sponsored long-term disability insurance
Generous PTO
Paid holidays
Employee Assistance Program
401(k) retirement plan with employer matching
Flexible Spending Accounts
Health Savings Account
License/Certification and continuing education reimbursement
Dynamic work environment with a focus on teamwork and collaboration.